Administrative Specialist CL3

Statement of the job

The University of Maine at Fort Kent is seeking to hire a Student Affairs Administrative Specialist CL3. The position holder will perform tasks that are diverse, requiring knowledge and skill in a variety of areas, such as accounting, marketing and administrative support.

The Administrative Specialist L3 supports the general operation of the Student Affairs Office and provides clerical and administrative assistance to the Dean of Students. As the front line, in-person representative of the campus Student Affairs staff, the Administrative Specialist provides reception, referral, and support services to students and other visitors and callers to the suite, including ordering, monitoring, and distributing goods donated to support student resilience. Additionally, this person serves as the liaison with UMS for the enforcement of the immunization requirement, while assisting in the implementation of the housing, parking, shuttle, and poster distribution policies. The Administrative Specialist will open and close the office during typical workdays, maintain its good order, and supervise student workers assigned to Student Affairs operations.

Projects led by the Administrative Specialist include: an annual review of and regular updates to the Student Affairs and associated departments' webpages; tracking and submitting receipts; ordering supplies for the office's operations; and liaising with other campus and system offices as relevant. The Administrative Specialist will assist and support all Student Affairs staff members' execution of all-department events such as Opening, Orientation, Commencement, holiday and Homecoming, Late Night Breakfast, as appropriate, including committee work. The position coordinates planning and execution with third-party service providers such as the food service, student physical and mental health providers, and contracted educational or entertainment programmers alongside offices within Student Affairs. This position will attend regular staff meetings, prepare agendas and take minutes for the meetings as requested by the Dean of Students while meeting with the Dean as requested to plan operations and fulfill other duties as assigned.

The starting rate is $21.09 for a new hire or the appropriate transfer rate for a current employee within the ACSUM collective bargaining unit. In addition, the University will contribute up to a 4% matching contribution to the UMS retirement plan. Additional benefits (ACSUM Single-Page Benefits) include medical, dental, vision, and tuition waiver programs for employees and dependents. The UMS is a recipient of the Wellness Councils of America’s Well Workplace Award and offers a wellness program.

Responsibilities:

• Composes, edits, and reviews a variety of standard and/or specialized correspondence, reports, documents, applications, forms, violations, memos, and/or other applicable materials.
• Provides complex administrative support which may include preparing and delivering presentations, maintaining department data, preparing and distributing department documents; performs the duties of assigned staff.
• Reviews and corrects a variety of data, confidential records, and information for the department.
• Organizes and maintains files, including creating and maintaining confidential department/employee /student files, files documents alphabetically, numerically, or by other prescribed methods.
• Tracks a budget, monitors expenditures, and/or performs basic bookkeeping, reporting and/or appropriate payroll tasks. 
• Prioritizes and assigns work to assigned student workers; monitors their performance; and trains them on work methods and procedures.
• Performs other duties of a similar nature or level.
   

Qualifications:

• 60 credits or more of higher education or equivalent work experience and training; AND three years administrative support experience.
   

We are not able to consider applicants who require Visa sponsorship support.  

Appropriate background checks are required.  

How to Apply:

Materials must be submitted via "Apply Now" below. You will need to create an applicant profile and complete an application.

1. A cover letter which describes your experience, interests, and suitability for the position with specific reference to the qualifications outlined above 
2. A resume
3. Contact information for three professional references

Review of applications will begin immediately. Position will remain posted u