Accounts Payable, Administrative Assistant

Job description

Blackstone Consulting, Inc is HIRING! Seeking an Administrator for our Corporate Caffe client!

Job Type: Full-time

Salary: $22.50/Hour

DESCRIPTION

This position will be responsible for data for four or more Caffe locations-

· Gather, confirm details, organize, and validate accuracy of vendor invoices and other

Accounts Payable items. Ensure all invoices are labeled according to SOPs

Monitor and identify issues that may affect inventory, accounts, pricing, etc. and

determine the proper course of action.

• Coordinate with purchasing team and vendors to resolve discrepancies. Work closely

with finance team to ensure payment schedules are followed.

• Track, initiate, and follow-up credit and pricing deviations with vendors.

• Examine work-flows and find ways improve consistency and streamline processes.

Work on ad hoc projects, as needed.

CORE WORK ACTIVITIES

· Administrator will be responsible for the validating, reviewing and processing of supplier invoices and assist with payment requests

· Ensure compliance with the requirements of our company’s financial policies and procedures

· Enter data in financial information system

· Creates supplier records for all vendors in the financial information system

· Responds to inquiries from suppliers regarding the status of their payments.

· General administrative duties include participating in meetings, data entry, data audits, excel

JOB QUALIFICATIONS

· Understanding of basic bookkeeping and accounting skills

· Proficiency with computers in a work environment; comfortable with Apple iOS platform

· Problem-solving skills

· Good Communication Skills - effective oral, written, and interpersonal skills

· Well-organized

· Proficient in MS Excel, MS Word

· Ability to thrive in a team environment, while independently managing daily workflows

· Detail-oriented

Job Type: Full-time

Pay: $22.50 per hour

Schedule:

 

• 8 hour shift

 

Experience:

 

• Customer service: 1 year (Preferred)

 

Work Location: In person

 

Qualifications

Job description

Blackstone Consulting, Inc is HIRING! Seeking an Administrator for our Corporate Caffe client!

Job Type: Full-time

Salary: $22.50/Hour

DESCRIPTION

This position will be responsible for data for four or more Caffe locations-

· Gather, confirm details, organize, and validate accuracy of vendor invoices and other

Accounts Payable items. Ensure all invoices are labeled according to SOPs

Monitor and identify issues that may affect inventory, accounts, pricing, etc. and

determine the proper course of action.

• Coordinate with purchasing team and vendors to resolve discrepancies. Work closely

with finance team to ensure payment schedules are followed.

• Track, initiate, and follow-up credit and pricing deviations with vendors.

• Examine work-flows and find ways improve consistency and streamline processes.

Work on ad hoc projects, as needed.

CORE WORK ACTIVITIES

· Administrator will be responsible for the validating, reviewing and processing of supplier invoices and assist with payment requests

· Ensure compliance with the requirements of our company’s financial policies and procedures

· Enter data in financial information system

· Creates supplier records for all vendors in the financial information system

· Responds to inquiries from suppliers regarding the status of their payments.

· General administrative duties include participating in meetings, data entry, data audits, excel

JOB QUALIFICATIONS

· Understanding of basic bookkeeping and accounting skills

· Proficiency with computers in a work environment; comfortable with Apple iOS platform

· Problem-solving skills

· Good Communication Skills - effective oral, written, and interpersonal skills

· Well-organized

· Proficient in MS Excel, MS Word

· Ability to thrive in a team environment, while independently managing daily workflows

· Detail-oriented

Job Type: Full-time

Pay: $22.50 per hour

Schedule:

 

• 8 hour shift

 

Experience:

 

• Customer service: 1 year (Preferred)

 

Work Location: In person