CIB Senior Administrative Assistant

About this role:

Wells Fargo is seeking a Senior Administrative Assistant with our Cooperate and Investment Banking (CIB), team to provide administrative support to the Legal Department’s more senior level team members including attorneys, paralegals, and/or managers as determined and assigned by the Business Execution Manager.  Job duties consist of handling complex to highly complex assignments as well as the routine day-to-day administrative tasks.  For additional information on this line of business, refer to the external Careers Site at Wellsfargo.com/careers.  #LegalDeptJobs

In this role, you will:

• Support performance of less experienced Administrative Assistance staff and overall effectiveness of team in performing moderately complex to complex administrative tasks

• Be responsible for compiling information, preparing moderately complex reports, and balancing routine general ledger lines or expense accounts

• Perform complex administrative, transactional, operational, or customer support tasks

• Provide a high level of professional support which includes a balance of more experienced level administrative work as well as ongoing ad hoc and project or business initiatives such as planning meetings, tracking deliverables and pulling routine reports

• Assist with selectively referring callers, and answering questions regarding business unit policies and procedures

• Provide subject matter expertise and interpretation of administrative procedures to less experienced staff

• Provide administrative supervision and support to managers in the areas of reporting, customer or business documentation

• Interact with immediate Administrative Assistant team, functional area, and internal peers regarding routine administrative tasks

• Support more experienced level leaders with daily administrative tasks and interact with more experienced leaders across the organization

Required Qualifications:

• 4+ years of Administrative Support experience, or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, education

Desired Qualifications:

• Experience supporting healthcare and investment bankers

• Ability to follow policies, procedures, and regulations

• Ability to handle confidential material in a professional manner

• Ability to read and interpret legal documents

• Advanced Microsoft Office (Word, Excel, Outlook, and PowerPoint) skills

• Highly proficient in drafting and proof-reading written documents utilizing proper grammar, punctuation, and spelling

• Strong attention to detail, including accuracy in grammar and a sharp focus on eliminating error.

• High level of motivation, demonstrated ability to be proactive and adaptable to change; leads self and others through change

• Ability to prioritize work, meet deadlines, achieve goals, and work under pressure in a dynamic and complex environment

• Ability to manage changing travel itineraries, accurately manage expense reimbursement, manage a busy calendar and appointments flawlessly

• Ability to provide strong customer service while actively listening and responding in an appropriate manner

• Ability to work effectively, as well as independently, in a team environment

• Demonstrated leadership in identifying and implementing process efficiencies and sharing best practices with others in order to improve the overall effectiveness of the team

• Excellent technical skills

• Excellent verbal, written, and interpersonal communication skills

• Job Expectations:

• Position offers a hybrid working schedule

• Relocation assistance is not available for this position

• This position is not eligible for Visa sponsorship

Posting End Date: 

1 May 2025

*Job posting may come down early due to volume of applicants.

We Value Equal Opportunity

Wells Fargo is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other legally protected characteristic.

Employees support our focus on building strong customer relationships balanced