ADMINISTRATIVE ASSISTANT II - 64043441

Requisition No: 878936 

Agency: Department of Health

Working Title: ADMINISTRATIVE ASSISTANT II - 64043441

 Pay Plan: Career Service

Position Number: 64043441 

Salary:  $40,000.00-$43,000.00 

Posting Closing Date: 07/20/2026 

Total Compensation Estimator Tool

Job posting category – Open Competitive

 

Your Specific Responsibilities:

This is a position assigned to the OSTDS Program that involves a variety of complex and technical secretarial duties for the Individual On-Site Sewage Treatment and Disposal program of the Environmental Health Division.  The incumbent is responsible for typing, greeting clients, answering the telephone, filing, screening applications for OSTDS permits, logging and inputting data in EHD.

 

Receives and greets customers for OSTDS permits for new systems, repair to systems, pump and abandonments, existing systems, system modifications, and other activities of the Onsite Sewage Treatment and Disposal System program. Screens applications for completeness, inputs applications in EHD and routes application packages to the program supervisor.  Ensures that applicants for septic tank permits are contractors registered with the State of Florida, plumbers registered by the Department of Business and Professional Regulations, the property owners, or his/her authorized agent in accordance with chapter 64E-6. Florida Administrative Code, and Chapter 489 Florida Statutes. Assesses, collects, and issues receipts for fees required by OSTDS, posts fees in EHD and prints financial summary to ensure that all payments are accounted for.

 

Provides support to enforcement cases for sanitary nuisance complaint investigation, septic tank contactors complaint investigations, and enforcement cases in general, including, but not limited to, receiving the information, looking for data, creating the complaint investigation in EHD, placing in the inspection log (when required), follow up and maintaining records up to date. Perform initial nuisance complaint investigation within two (2) Business Days of assignment. Coordinates meetings when third party agencies (if needed). Send/receive correspondence when disseminating information relevant to law enforcement operations, creating violation letters, citations, etc.

 

Confers with and educates the public, builders, owners, public officials, and civic groups concerning disease control, sanitation, and health regulations. 

 

Answers and handles incoming telephone calls, aids by answering questions or referring the caller to the correct person to provide assistance.  Receives and routes telephone calls, the answer to which may involve interpretation of policies and procedures. Takes and relays accurate messages as required. Receives inspections requests, retrieves files, logs all requested inspections, and routes all files to the program supervisor or his designee for daily assignments.

 

Responsible for the organization of information in all Commercial, I/M zone, ATU and PBTS files. Requests and receives renewal application and business surveys and review for completion. Create new files when needed. Ensure that all routine inspections are performed and updates spreadsheet information. Follows-up on expiration dates for ATU and PBTS maintenance entities and Annual Operating Permits. Responsible for contacting contractors and owners as needed.

 

Assists supervisor in scheduling meetings and trainings. Ensure that all e-mails are addressed on a timely basis. Creates agenda and minutes for staff meetings and contractors’ meetings. Assists with inspection and plan review assignments. Responsible for storing and sending files to the warehouse following final inspection, and review.

 

Originates reviews and processes purchase order for the OSTDS program to ensure timely delivery of supplies and services. Processes orders in a timely manner. Maintains complete activity files to include receiving reports and back-order items tracking.  Also, maintains sufficient inventory of routine and commonly used forms, office supplies and equipment to satisfy the Department demand. 

 

Responsible in preparing and verifying documentation for Aerobic Treatment Unit, Performance Base Treatment System, Industrial and Manufacture Zone, Maintenance Entities to issue the Annual Operating Permits. Additionally, support in scheduling the Manufacturers and trucks inspections.

 

Control and verify balance for pa