Executive Assistant I

Job Description Summary

The Executive Assistant has the primary responsibility for the execution of the day-to-day activities and operations of the Office of Strategic Partnerships specifically supporting the System Executive Director. The individual holding this position is an integral member of the team and interacts with senior executives, department chairs and external partners and other key members of the business community. Under minimal supervision, coordinates and directs projects and activities to ensure that directives, activities and objectives are accomplished in a timely, appropriate and highly confidential manner. This individual works with the System Executive Director to ensure the financial and strategic goals are realized and may handles matters of a highly confidential nature that require discretion, independent judgment, and decision making.

Entity

University Medical Associates (UMA) Only Employees and Financials

Worker Type

Employee

Worker Sub-Type​

Regular

Cost Center

CC001938 UMA OTHR PAY MUHA/MUSC Funded Leadership CC

Pay Rate Type

Salary

Pay Grade

Health-26

Scheduled Weekly Hours

40

Work Shift

Job Description

Job Purpose

The Executive Assistant has the primary responsibility for the execution of the day-to-day activities and operations of the Office of Strategic Partnerships specifically supporting the System Executive Director. The individual holding this position is an integral member of the team and interacts with senior executives, department chairs and external partners and other key members of the business community.   Under minimal supervision, coordinates and directs projects and activities to ensure that directives, activities and objectives are accomplished in a timely, appropriate and highly confidential manner.  This individual works with the System Executive Director to ensure the financial and strategic goals are realized and may handles matters of a highly confidential nature that require discretion, independent judgment, and decision making.

Education and Work Experience

High school diploma and minimum five years relevant experience preferably supporting a senior level executive in a medium to large business environment. Experience in healthcare or two (2) years of relevant business management experience preferred. Undergraduate degree and experience in a senior executive support role preferred.  Must be proficient/have highly advanced skills in the use of Word, PowerPoint, Access, Excel, Executive support and handling confidential information. 

Degree of Supervision

High degree of independence and discretion is required.  Ability to handle confidential department, personnel and budget matters.   Sound judgment, planning skills and attention to detail are imperative. Must use initiative in completion of tasks. Must be self-motivated. Ability to handle public contacts in a manner that reflects credibility/integrity on the Office of Strategic Partnerships and the MUSC/MUSC Health enterprise.

Licensures, Registrations, Certifications

N/A

Physical Requirements

Continuous requirements are to perform job functions while standing, walking and sitting. Ability to bend at the waist, kneel, climb stairs, reach in all directions, fully use both hands and legs, possess good finger dexterity, perform repetitive motions with hands/wrists/elbows and shoulders, reach in all directions. Maintain 20/40 vision corrected, see and recognize objects close at hand and at a distance, work in a latex safe environment and work indoors. Frequently lift and/or carry objects weighing 20 lbs (+/-) unassisted. Lift from 36” to overhead 15 lbs. Infrequently work in dusty areas and confined/cramped spaces.

Job Duties (list job tasks)

Provides full administrative support to include scheduling and meeting planning; compiling data and preparing correspondence as appropriate; overseeing budget and office management functions like travel reimbursements and supplies.

Reviews incoming correspondence and reports to prioritize and determine their significance.  Gathers data relevant to problems or questions to provide a basis for reply, and prepare non-technical responses.

Coordinates all activities including travel and meeting arrangements; develop agendas; prepare documents.  Serves as key data source for management team and departmental meetings. 

Compiles necessary information, reviews agreed on actions and prepares material for meetings of partnership oversight committee meetings. 

Interprets institutional policies by researching and ensures system executive director is compliant with all policies and requirements as an enterpris