Executive Secretary - Business Services

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Position Title:    Executive Secretary, Business Services

Department:    Finance

Reports To:    Chief Financial Officer

FLSA Status:    Non-Exempt

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QUALIFICATIONS:

• High School Diploma with a minimum of 2 years Secretarial experience required
• Associates/Bachelors Degree preferred
• Two years bookkeeping experience preferred

CERTIFICATES, LICENSES, REGISTRATIONS:

Must have current government issued identification

TERMS OF EMPLOYMENT:

8 Hours/230 Days

Support Staff Salary Scale (Grade 10)

The terms of employment detailed in this job description are based on full time employment during the school year. Conditions of employment adjusted for part time employees or individuals who are hired for less than an entire school year.

GENERAL SUMMARY:

Under general supervision, responsible for providing direct administrative and clerical support to the finance department. Conducts such duties as bookkeeping, word processing, data entry, establishing and maintaining files and records, coordination of meetings, materials and other assistance as needed.

ESSENTIAL FUNCTIONS:

• Supports and upholds the mission, vision and strategic goals of Lexington County School District One towards increased outcomes for students.
• Interacts, communicates and collaborates with all stakeholders effectively.
• Establishes a safe, supportive, positive and productive working and learning environment.
• Operates general office and technology equipment needed for daily activities.
• Maintains confidentiality regarding all employee and student information.
• Participates in all professional meetings and training sessions as required.
• Requests and maintains materials needed for daily responsibilities and essential functions; provides for safe storage and proper use of all tools, equipment and materials.
• Provides assistance in administrative areas such as compiling data, verifying accuracy of records and reports, and providing information and assistance to stakeholders.
• Provides secretarial support by performing such duties as answering phones, filing, sorting and distributing department mail, assisting Business Services with Invoice sorting, etc.
• Provides clerical and bookkeeping assistance as a back-up to other departmental staff when needed.
• Effectively uses personal computing devices and software applications for the management of pertinent information and communication. 
• Scan invoices into accounting system
• Review and prepare travel request forms for entry into accounting system
• Proof invoice batches for accuracy and entry into accounting system
• Orders and stocks supplies and other items for the finance department.
• Assists with preparing materials for school/district training and school board meetings. 
• Assists Payroll staff with SDAC reports.
• Assists with budget book supply inventory and preparation.
• Assists the Director of Accounting with Funding Reports.
• Responsible for archiving and records retention of the finance department.
• Performs other job-related duties as assigned

SUPERVISORY RESPONSIBILITY:

No budgetary responsibilities assigned. No supervisory responsibilities.

OTHER SKILLS and ABILITIES:

Ability to perform duties with awareness of all district requirements and Lexington County School District One Board policies. Must be able to access reliable transportation.

Personal computer experience required. Strong knowledge of word processing, e-mail, spreadsheets, electronic file management, the intern