Administrative Assistant

Job Title: Administrative AssistantLocation: Brookfield, WIReports To: Facilities & Administrative Services Manager Company Summary:Old Republic Risk Management (ORRM) is currently seeking an Administrative Assistant to join its Office & Administrative Support Team at its company headquarters in Brookfield, WI. ORRM provides primary casualty insurance products to corporate and group insureds with complex risks. As a pioneer in the alternative risk market since 1985, ORRM delivers innovative solutions and services that offer unparalleled flexibility in insurance program design and structure. Company Culture:Our culture fosters open lines of communication, encourages good working relationships, embraces diverse backgrounds, and cultivates a positive work environment where everyone can grow and succeed. We believe in supporting each team member’s development and well-being, promoting collaboration and inclusivity, and creating a workplace where creativity and initiative are valued. Team Culture:

• Team-Based Environment: We thrive in a collaborative and team-oriented setting where each member’s contributions are valued and integrated.
• Collaboration: We emphasize teamwork and cooperation, encouraging everyone to share ideas and work together to achieve common goals.
• Positive/Supportive: Our team is known for being positive and supportive, offering encouragement and assistance to one another.
• Outgoing and Generous: We foster an outgoing and generous atmosphere, where team members are approachable and willing to help.

Job Summary:The Administrative Assistant is responsible for managing front-line communication and providing vital administrative support. This Administrative Assistant role involves handling phone calls, greeting visitors, and performing a variety of clerical and office management tasks to ensure smooth daily operations. This position is fully onsite at our Brookfield, WI headquarters. Key Responsibilities:

1. Receptionist Duties:
   • Answer and transfer incoming phone calls, take messages, and greet visitors.
   • Direct visitors to appropriate locations within the office.
   • Manage the facsimile inbox and handle scanning and emailing of letters of credit.
2. Conference Room Management:
   • Maintain and schedule reservations for small and large executive conference rooms.
   • Ensure conference rooms are equipped with necessary supplies and equipment.
3. Office and Equipment Maintenance:
   • Manage equipment and supplies for the lobby, front desk, and conference rooms.
   • Coordinate with vendors and service providers as needed for maintenance and supply replenishment.
4. Clerical and Administrative Support:
   • Perform various clerical duties as assigned by the Facilities & Administrative Services Manager.
   • Assist with the creation of new hire badges, including taking new hire photos.
   • Perform data entry, word processing, and manage CDM notifications.
5. Additional Responsibilities:
   • Support other administrative tasks and special projects as required.
   • Adapt to changing priorities and take on other duties as assigned.

Qualifications:To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Education: High school diploma or equivalent; additional relevant certification or coursework is a plus.
• Experience: Previous experience in a receptionist or administrative support role preferred.
• Skills:
  • Excellent verbal and written communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
  • Strong organizational and multitasking abilities.
  • Attention to detail and ability to maintain confidentiality.
  • Professional and approachable demeanor.

Work Environment:

• This position is fully onsite at our Brookfield, WI headquarters.
• Standard working hours are Monday through Friday, 8:00 AM to 4:30 PM.
• Flexibility in hours may be required based on business needs.
• Dress Code: Business casual.

Company Benefits:Financial:

• Competitive salary
• 401(k) Savings & Profit-Sharing Plan, including company match contribut