Chief Administrative Officer, Department of Radiation Oncology

Job Description:

Expectations for All Employees:  Supports the organization’s mission, vision and values by exhibiting the following behaviors:  excellence and competence, collaboration, innovation, respect, personalization, commitment to our community, and accountability and ownership.

Expectations for All Managers:  As a member of the organization’s management team, performance includes demonstration of the following accountabilities:  leadership, communication, mentoring, empowerment, and resource management.

Position Summary:

This is a full-time, benefits-eligible temporary role expected to last up to 12 months. The assignment may conclude at any time based on organizational needs; however, there may be potential for consideration for a regular opportunity.

The Chief Administrative Officer (CAO) has a matrix reporting relationship to the Chief, Department of Radiation Oncology, Chief Operating Officer (COO) at BIDMC and HFMP leadership. The structure is designed around team-oriented, cooperative relationships where common goals are shared.  It facilitates the sharing of information and timely decision-making in a rapidly changing environment.  The CAO has accountability for formulating the strategic, operational, and budgetary plans for all aspects of the academic physician practice through Harvard Medical Faculty Physicians (HMFP) and is responsible for the management and oversight of assigned clinical areas, and all activities related to the interface with BIDMC hospital programs and issues. 

Responsible for the development, oversight and management of all operational functions within the Department, including credentialing, HMFP employed physicians, BIDMC clinical staff, department finances, Harvard Medical School financial relationships, residency and medical student programming.

The following statements are intended to describe the general nature and level of work being performed by individuals assigned to this position.  They are not intended to be an exhaustive list of all duties, responsibilities and skills required of this position.

Primary Duties and Responsibilities:

The CAO is responsible for ensuring the success and efficient operations of a complex academic department across clinical, research, education and community missions and ensures the strength of all business functions to achieve optimal financial performance, cost efficiency, business growth, and market leadership. Leads the development and execution of goals and objectives of the Department and the Medical Center.  Works with Department Chief, other physician leaders, HMFP leadership, Medical Center and community hospital leadership, and other leadership to develop short and long-range business plans for the Department and across the BILH network.

Responsible for the oversight of the financial activities associated with the Department including, but not limited to, the billing function, revenue cycle, research grants and finances, financial and accounting reporting and procedures.  Also directs the implementation of efficient workflow approaches develops monitors and prepares budgets for both HMFP and the Medical Center, modifies operations based on financial forecasts and results, and implements appropriate and consistent systems, protocols and procedures for both HMFP and the Medical Center. 

Works closely with the Department Chief and other physician leaders in the department to assist with long-term strategic planning and tactical decision-making, including integration of clinical, research, and educational programs to ensure their mutually beneficial success.

Responsible for the recruitment, selection, orientation, performance management, and development of talent within the department.  Works closely with Medical Center leadership on clinical hires.

Reevaluates the department infrastructure to assure the proper support of all aspects of the department and its satellites within the network. 

In collaboration with the HMFP CFO, directs the financial management processes in preparation of the HMFP financial statements, reconciliation, cash management, payroll, and reporting to various state and federal agencies related to the professional activities of the Department.

Oversees financial performance and operations of the Beth Israel Radiation Oncology Department Foundation in support of its charitable mission to fund research and medical education. 

Ensures the practice model delivers optimal patient care.  Works with interdisciplinary teams to improve access through efforts aimed at increasing capacity to support demand and