Executive Business Administrator

Are you the type of person who thrives in situations where you can help make others successful? Are you looking for a role that provides continuous opportunities to learn, grow, and drive impact at scale? If you are passionate about fast-paced teamwork, apply to join our team today.   

The Corporate Vice President and Executive Office of Azure Edge + Platform (E+P) are excited to find an outstanding Executive Business Administrator to join us in our mission! Our team is constantly evolving and innovating to meet the changing demands of our customers. We are looking for an outstanding candidate who enjoys collaborating toward shared goals and taking the initiative to solve, plan, and execute to move the team forward. 

E+P is responsible for Microsoft’s Operating Systems, IoT & Edge products, Engineering Systems, and Health Platforms that span cloud-to-edge and edge-to-cloud. E+P is the platform team for the company and the foundation upon which virtually every Microsoft product and service, like Azure, Xbox, HoloLens, Visual Studio, Microsoft 365, and Microsoft Teams, is built. E+P products and services enable engineers to build out, deploy, manage, monitor, and secure Azure, Windows, and the rest of Microsoft. Additionally, E+P is responsible for several multibillion-dollar businesses of its own including Windows and Azure Monitor. E+P’s mission is to empower every person and organization on the planet to achieve more, meeting them where they live, work, and make decisions. 

Responsibilities

Core Responsibilities 

Calendar Management and Meeting Logistics

Provides strategic calendar management and time planning support for Corporate Vice President, Azure Edge & Platform. Manages and owns calendar, meeting preparation, and logistics based on knowledge of manager and business needs. Uses executive maturity and judgment with full knowledge of business context to identify and coordinate delegates, execute decisions around prioritization and maintain constant communication with manager and central staff. Leads and owns decision making processes in close partnership with peers and stakeholders (e.g., Chiefs of Staff, Business Managers, Human Resources) and external leaders/business support. Exercises a sense of priority and awareness for high impact meetings, and urgent business needs, and ensures follow-up. Proactively engages with leader and key stakeholders/business partners (e.g., Communications Team, Chiefs of Staff, Business Managers, Human Resources) to make decisions and cascade information as needed. Manages ambiguity and remains calm in stressful situations.

Cross-Functional Collaboration and Communication 

Continues to build and leverage network across organizations to enable their team and leader's work. Serves as a liaison between executives and teams. Gathers information from partners across organizations (e.g., business managers, finance partners, peers) to prepare key stakeholders to distribute information to their teams. Communicates with external partners/audiences and third parties. Represents their leader(s) and Microsoft. 

Discipline Growth and Development 

Begins to provide leadership within the discipline and participates in the Business Support community. Actively seeks to mentors less experienced Business Support colleagues. Onboards and trains new Business Support staff. Contributes to their organization's culture by participating across the team and division. Engages in career development and trainings. Identifies and aligns growth opportunities for self and team. Develops and shares best practices and insights. May participate in interviews for Business Support roles. Supports team building. 

Team Management Support (Headcount Management, Recruitment, Onboarding/ Offboarding)  

Facilitates team experience activities. Collaborates with Global Talent Acquisition (GTA) to facilitate internal and external recruitment efforts, and partners with hiring managers to ensure a smooth process. Provides additional support for intern and university recruitment for the broader organization (e.g., planning, placement). Lands onboarding activities  (e.g., ordering new-hire equipment, setting up workstations, distribution lists, security groups) and provides support to new employees, vendors, and interns as an essential contact for questions and company information. Connects new hires with the right stakeholders. Provides additional support for executive onboarding. Lands and manages headcount management activities in collaboration with Business Manager(s) and/or Chiefs of Staff including transfers/departures, reporting, offbo