Administrative Assistant (General Services)- 15413

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Compensation Range

$20.10-$31.92

Starting Salary Range

20.1-26.01

Job Description Summary

Perform a variety of complex administrative/secretarial duties under general supervision supporting a bureau commander and other professional bureau staff. May supervise subordinate administrative/clerical staff.

Job Description

Duties & Responsibilities

Duties may vary based on assignment.

• Perform various complex administrative, secretarial, and confidential functions supporting a bureau commander and other professional staff.

• Compose, proofread, and edit various documents (e.g., correspondence, memos, spreadsheets, minutes, logs, reports) in final form for approval or signature of the bureau commander.

• Review and distribute detailed incoming and outgoing mail, electronic mail, correspondence, and statements.

• Schedule, coordinate, and prepare meetings, appointments, and conferences.

• Access and secure restricted, sensitive, and confidential records or information.

• Research and respond to requests for information and assistance, determine priority status, and refer to a bureau commander or other professional staff as needed.

• Plan, organize, and coordinate area wide activities required by a bureau commander and other professional staff.

• Take and transcribe dictation verbally or from electronic sources and take department meeting minutes for the bureau commander.

• Provide guidance and training and review the work of others to ensure accuracy, completion, and timeliness.

• Maintain employee attendance and leave records.

• Maintain logs and records of supplies ordered and issued, equipment, inventory, costs, services performed, documents received, and charges to be assessed.

• Assist in keeping track of budgetary matters concerning office expenditures (e.g., equipment and supplies) and monetary benefits (e.g., payroll and overtime).

• Supervise lower-level administrative/clerical staff.

• Perform other related duties as required.

Knowledge, Skills & Abilities

• Considerable knowledge of general office policies, procedures, and practices.

• Knowledge of procedures, policies, and rules of assigned bureau.

• Knowledge of processing administrative and secretarial procedures such as word processing, file and records maintenance, transcription, and other related procedures.

• Knowledge of the structure and content of the English language including vocabulary, spelling, and composition and grammar rules.

• Skill to perform complex administrative, secretarial, and confidential duties to assist a bureau commander or other professional staff.

• Skill in the use of computers, computer related software or programs, local networks, databases, and internet search engines.

• Skill in both communication and effective writing.

• Ability to transcribe documents and information from different sources.

• Ability to handle restricted, sensitive, and confidential information.

• Ability to serve the public and represent the Sheriff’s Office with courtesy and professionalism.

• Ability to effectively lead or supervise lower-level administrative/clerical staff.

• Ability to proof own work and the work of other administrative/clerical personnel.

Working Conditions

• Work within an office environment within a law enforcement agency.

• Stand/sit at a keyboard or workstation for prolonged periods.

• May engage in light physical exertion (e.g., lifting, carrying, pushing and/or pulling of objects and materials up to 10 pounds).

• Work standard business hours.

• May work non-standard hours including nights, weekends, and holidays.

• In the event of an emergency or disaster, may be required to respond promptly to duties and responsibilities as assigned by management chain, Division/District Commander, or the Sheriff (or their designee). Such assignments may be for before, during or after the emergency/disaster.

Minimum Education & Experience

• A high school diploma or possession of a GED certificate.

• Four years of clerical experience.