Executive Assistant (Max $33/hr W2)

Company Description

Finance

Job Description

The Administrative Assistant is an integral part of North America Sales leadership team. This is a great entry point for an early career professional who wants exposure to how a high performing sales organization operates. You’ll work closely with senior leaders, build strong business and communication skills, and contribute to day-to- day execution that keeps the team running smoothly. Success in this role comes from being organized, curious, proactive, and comfortable juggling priorities in a fast-paced, collaborative environment.

• Provide administrative support, including travel coordination, expense reporting, calendar management, and team meeting logistics (agendas, notes, and follow-ups as needed)

• Coordinate all aspects of travel, including booking flights, hotels, and car service; preparing itineraries; and supporting international travel requirements as needed

• Manage calendars in Outlook by scheduling meetings and conference calls, resolving conflicts, coordinating rooms, and supporting video conference setup and materials

• Prepare and submit expense reports in a timely manner; follow up on discrepancies and missing receipts to keep records current

• Handle additional administrative tasks such as maintaining and distributing reports, managing distribution lists, submitting technology requests, preparing copies, ordering office supplies, coordinating equipment needs, routing mail/packages, and greeting guests

Additional Information

All your information will be kept confidential according to EEO guidelines.