Physical Production Coordinator

Welcome to Warner Bros. Discovery… the stuff dreams are made of.

Who We Are…

When we say, “the stuff dreams are made of,” we’re not just referring to the world of wizards, dragons and superheroes, or even to the wonders of Planet Earth. Behind WBD’s vast portfolio of iconic content and beloved brands, are the storytellers bringing our characters to life, the creators bringing them to your living rooms and the dreamers creating what’s next…

From brilliant creatives, to technology trailblazers, across the globe, WBD offers career defining opportunities, thoughtfully curated benefits, and the tools to explore and grow into your best selves. Here you are supported, here you are celebrated, here you can thrive.

Your New Role...

Supports EVP, Physical Production & Administration and works with production management team on all facets of production as well as Warner Bros. production policies and procedures.

Your Role Responsibilities...

• Works with EVP Physical Production in handling the physical pre-production, production and wrap of major theatrical feature films (both domestic and foreign). 

• Acts as liaison between production units and studio departments to facilitate productions' needs and ensure implementation of and adherence to Warner Bros. policies and procedures. 

• Performs critical review of daily production paperwork (call sheets, production reports, wrap reports, SAG sheets) for accuracy, adherence to union rules and regulations, and to determine further action on insurance, injury, safety, and loss and damage issues.  

• Prepares loanout contracts for key personnel (Directors of Photography, Production Designers, Costume Designers, Unit Production Managers, 1st Assistant Directors, Second Unit Directors) and all DGA deal memos.  

• Reviews all crew deal memos to ensure compliance with Warner Bros. hiring policies and procedures: 

• Checks for accurate union locals, rates, position titles, and coding.

• Ensures that the crew members are eligible for employment (i.e., that they are on the union rosters and have passed their CSATF training classes).

• Assures that any riders to deal memos (assets, box rentals and inventories, car allowances, computer rentals, discretionary screen credit riders, conflict of interest questionnaires, codes of conduct) are attached only to appropriate crew positions.

• Confirms that proper I-9 backup has been witnessed.

• Oversees distribution of scale and overscale deal memos to appropriate studio departments and production personnel.

• Coordinates processing and distribution of all production paperwork (call sheets, production reports, SAG sheets, wrap reports, scripts, crew lists, cast lists, contact lists, location contact lists, etc.).

• Coordinates early preparation phases of productions, as well as screen tests, makeup and wardrobe tests. 

• Supervises additional photography when necessary.

• Interacts daily with below-the-line agents and representatives in checking key crew availability and follow-through on deal points and negotiations.

• Interacts with counterparts at other studios to obtain crew rate and perq quotes. 

• Dispenses appropriate crew rate and perq quotes to other studios' personnel while keeping NO QUOTE information confidential. 

• Provides input on policies and procedures for inclusion in the Feature Production Manuals (WBPI shows and Co-Productions).

• Coordinates the Productions' wrap to ensure return and storage of assets, hero props, blueprints, wardrobe, props & set dressing, office equipment, production binders & files, and location files.

• Works directly with immigration lawyers, embassies and WBPI legal department to secure work permits for non-US citizens working inside the US and for US citizens working abroad.

• Approves travel during non-business hours (nights and weekends).

• Approves all Office Depot orders placed by the shows' Coordinators. 

• Ensures that P.O.s are issued as back-up for orders over $500.

• Interacts with Film Commissions (both domestic and foreign) in researching potential shooting locations (taking into account weather, local crew base, crew housing availability, etc.).

• Coordinates archiving of our depart