Land Records Court Assistant

IMPORTANT NOTICE:

Arlington County requires all applicants to thoroughly complete each section of the application, including prior job responsibilities, duties, and supplemental questions. While you may attach a resume, it will not replace a completed application. Incomplete applications will not be considered.

Arlington County seeks a motivated and highly detailed administrative Court Assistant in the Land Records Division to support a variety of functions related to the recordation of land records and judgments that must be recorded electronically and in paper on-a-daily basis within specific time constraints.

Specific Duties Include:

• Responding to questions by phone, in person, and email from court personnel and the public related to land records and judgment filings;

• Processing land records and judgment documents electronically and in paper to maintain accurate records

• Analyzing complex filings to calculate taxes and fees and to ensure payments are received on behalf of the County and Commonwealth of VA; 
• Entering data and collecting payments in an electronic recording system daily related to land records and judgments within specified deadlines;
• Creating multi-faceted daily reports at the close of business, balancing all daily transactions;
• Preparing and issuing court documents, including certified copies, triple seals, and copies of land records and judgments;
• Maintaining a data base related to subscriptions for the land records database;
• Accessing microfilm documents for customers and uploading images into the land records database;
• Working with the Arlington County Print Shop to scan large plats and upload those documents into the Land Records database;

• Facilitating the use of the land records kiosks and providing copies of documents, per customer requests; and

• Managing the storage, retrieval, and duplication on a photocopier of Land Records books weighing 20+lbs which includes carrying for 25 yards or placing on photocopier.

The ideal candidate will be highly detailed and have the following:

• Ability to demonstrate great levels of accuracy to perform the daily work of recordation;

• Experience recording financial transactions in a high pressure, daily deadline environment that demands accuracy;

• The ability to interact with a variety of customers including attorneys, court personnel, and members of the public in person, on the phone, and in e-mails; and

• Excellent communication skills to write customer service emails and serve customers in person to fulfill requests.

Minimum Qualifications: 

• High school diploma or equivalent; and

• Some administrative financial support experience such as bookkeeping or retail that includes data entry, monetary transactions, maintaining computerized records preferably in a court or legal environment.

Substitution:  Additional education may be substituted for experience.

Desirable:  Preference will be given to applicants with one or more of the following:

• Clerical experience in a legal environment related to land transactions;

• Banking experience, particularly front-line teller / customer service experience;

• Familiarity with land records transactions;

• Experience calculating complex fees accurately; and / or

• Data entry and retrieval experience.

Special Requirements

A pre-hire background check will be made on all candidates who qualify for this position.  It may include checks of the following:  criminal record, driving record, education, professional licensure and credit history. You will be required to sign a release authorizing the County to obtain your background information. 

Additional Information

This is a 40 hour a week position.  Normal work hours are 8:00 a.m. to 4:30 p.m., Monday through Friday. The position is primarily in-office but may have remote work contingent upon workload and supervisor approval. 

Each section of the application must be completed.  A resume may be attached; however, it will not substitute for the completed application.  Incomplete applications will not be considered.

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