SR. OFFICE MANAGER

Career Opportunities with Neighborhood House Association

About NHA:

The Neighborhood House Association is a non-profit organization. Head Start positions are funded in whole or in part by money provided through the State and Federal Government. Additionally, some Social Service Program positions may be funded in whole or in part through grant funds. Because positions and salaries may be funded through grants, and State and Federal funds ongoing employment will be contingent upon the continued receipt of these funds.


Our EEO Policy:

Neighborhood House Association is an equal opportunity employer (Minorities/Females/Disabled/Veterans). We recruit, employ, train, compensate, and promote without regard to race, religion, creed, color, national origin, age, gender, sexual orientation, marital status, disability, veteran status, or any other basis protected by applicable federal, state or local law. To read more about this, view the EEO is the Law poster and this EEO is the Law Poster Supplement.


Benefits:


Eligible employees receive the following benefits:

• 15 Holidays Days
• 401(K) Retirement 6% Match
• Paid Vacation and Sick Leave
• Tuition Reimbursement up $2,500
• 2 Personal Days
• Group Medical, Dental and Vision Insurance Agency-Paid Life Insurance and Long-Term Disability Insurance
• Live Well Program
• 4 Paid Days Annual Bereavement (Note Total of 5 days of bereavement leave per loss)
• Health and Dependent Care Flexible Spending Account (FSAs)
• Voluntary Benefits: Life and AD&D Accident, Short-Term Disability, and Critical Illness Insurance
• Free Employee Assistance Program (EAP)


**Medical and dental benefits are provided to regular employees who work a minimum of 30 hours per week.**


Under the general direction of the VP Head Start Admin, performs a wide variety of highly responsible, complex, and often sensitive and confidential manager and office administrative support functions. Provides responsible, administrative assistance, assists with the work of other office support staff; and performs related duties as assigned, with overall office management responsibilities of the 41st Street NHA facility.

EXAMPLES OF ESSENTIAL DUTIES:
• The duties listed below are intended only as illustrations of various types of work that may be performed. The omission of a specific statement of duties does not exclude them from the position if the work is similar, related, or a logical assignment to this position. Maintains overall security services of 41st Street and manages contract with vendor security company, related to scheduling.
• Plans, organizes, integrates, and monitors various facilities department service requests internally and externally;
• Direct supervision of staff;
• Managing 41st Street reception, greeting staff and clients entering the front lobby, and answering phones
• Develops, implements, and monitors work plans to achieve goals and objectives;
• Ensures a high-performance, customer service-oriented work environment which supports achieving and promoting NHA’s mission, objectives, and values;
• Provides administrative and office support for 41st Street facility, including typing and/or drafting memoranda, correspondence, and other documents and reports;
• Assist with the preparation of yearly facilities budget projections;
• Responsible for initiating annual open purchase orders for the incumbent fiscal year, resulting in the issuance of purchase orders used daily and essential to program operations;
• Tracking and processing Excel logs and PAR sheets; maintaining gas receipts, Home Depot charge card, and invoices;
• Ensures documents and reports for signature are accurate and complete;
• Verify check-off list for site opening and closure procedures; maintain training and event calendar for Michael Kemp Room and other 41st Street conference rooms
• Responsible for Pest Control maintenance and Service of all sites, as well as trash removal services;
• Proofreads and checks typed and other materials for accuracy, such as memos, emails, and requisitions for completeness and compliance with NHA standards, policies, and procedures;
• Receives and screens visitors and telephone calls, providing information and handling issues that may require sensitivity and the use of sound independent judgment;
• Reviews, determines the priority, and routes incoming correspondence;
• Makes arithmetic or statistical calculations;
• Organizes and maintains office files;
• Directs and participates in implementing the section’s records management procedures in accordance with the requirements of NHA’s records management program;
• Coordinates the purchasing of supplies.

DESIRED M