Project Buyer, Services

Job Title

Project Buyer, Services

Job Description

As a subsidiary of Toyota Industries (TICO), Vanderlande North America is enjoying rapid growth and extraordinary market demand. Vanderlande is a global market leader in material handling system manufacture, design, installation, and service. Vanderlande systems employ the latest in robotic, mechanical, and software technology. Vanderlande’s customers are household names in e-commerce, package delivery, and air transportation.

We are seeking a detailed-oriented, thorough, and organized Service Project Buyer to support the Service RMR (Retrofits, Modification and Revisions) distribution projects team during all phases, from Sales to execution, in North America. The Service Project Buyer plays a crucial role in the sales phase of the company by leading the bid management of procurement activities. This role will facilitate the creation of RFP and submittal for 3rd party equipment and site-based services. In this position, you will work alongside cross-functional teams to ensure that the development of engaging and competitive bids meets the specified requirements. You will also be responsible for reviewing the scope and identifying risks and opportunities after proposals are submitted.

After the project awarded you will be responsible for the project procurement (contracting) of 3rd party products and services (site installation labor).

Responsibilities & Tasks:

• Develop and maintain a Supply Base that builds long term strategic relationships with key supply partners that provide Vanderlande with a competitive advantage within the material handling system market.

• Support the process of supplier selection, meeting the defined needs of the Project

• Procurement and Subcontractor Strategy requirements

• Analyze, create, and implement innovative supply opportunities and strategies that enhance the market position and/or profitability on a local and global level

• Support the Service sales team in the issuance of RFPs and the gathering of proposals and pricing from 3rd party suppliers to put together a complete and competitive proposal for the customer. 

• Gather the correct information from the sales team to ensure RFPs are accurate and complete prior to submittal to suppliers. 

• Will generate and maintain the Supply Plan in every step of the sales phase. 

• Facilitate meetings with internal stakeholders and suppliers to ensure the sales cycle schedule is on track. 

• Manage communication between the sales team and suppliers, and/or subcontractors to ensure proper information is communicated and the sales milestones and requirements are met. 

• Keep the supply plan updated as the RFP process progresses and communicate any changes or concerns with the sales team. 

• Attend meetings on a frequent basis and deliver status updates. 

• Support the sales team in scheduling clarification calls with suppliers and managing RFIs that are submitted. 

• Evaluate the RFP documents for risk and communicate any concerns to the sales team before sending them to bidders. 

• Evaluate proposals and support in cost leveling to help drive negotiation and ensure the company can put their best foot forward with the customer. 

• Support adherence to the minority participation requirements set forth by the customer. 

• Draft, improve and enforce the use of all contract templates for the legal engagement of installation services, construction subcontractors, equipment suppliers and service level providers in collaboration with Corporate Counsel. Works independently writing contracts with little to no guidance from manager