Senior Grants Management Coordinator - City of Birmingham

TARGET CLOSE DATE:

06/03/2025

PAY GRADE:

Grade 26

TYPE:

Full time

JOB SUMMARY:

The City of Birmingham is seeking a Senior Grants Management Coordinator. Senior Grants Management Coordinators are responsible for preparing grant applications and coordinating the administration of specially funded projects (e.g., city revitalization, homelessness initiatives). Employees in this job class prepare finance and budgeting information for grant funding agencies, coordinate contracts with various grant-approved agencies (e.g., non-profits, private/public businesses), and ensure that the operations of grant-approved agencies comply with mandated grant regulations and parameters. Senior Grants Management Coordinators may oversee the administration of the HOME Investment Partnership Program (HOME). Senior Grants Management Coordinators typically work in an office setting and oversee the work of several subordinate employees (e.g., Administrative Clerks, Grants Management Coordinators) who perform grant-related job tasks.

COMPENSATION & BENEFITS:

The City of Birmingham provides competitive pay and comprehensive benefits packages to include medical and dental insurance, employer-sponsored retirement plan (pension), generous paid holidays, sick and vacation leave, and more. The pay range for this job is presented below:

Birmingham $59,862 - $92,872

MINIMUM QUALIFICATIONS:

The following are job-related qualifications that are required for employment consideration for this position:

• Valid driver’s license.

• Experience ensuring grant compliance with ancillary federal and state regulations (e.g., Davis Bacon, Procurement, Alabama Bid Law, HUD-11 surveys, environmental, or monitoring pay requests).

• Experience preparing comprehensive reports including financial reports.

• Experience administering and implementing other federal programs (e.g., Community Development Block Grant, Emergency Solutions Grant, HOME).

PREFERRED QUALIFICATIONS:

The following are job-related qualifications deemed desirable by the City of Birmingham. These qualifications may be considered by Birmingham when reviewing applications and inviting candidates to participate in subsequent steps in the selection processes.

• Bachelor's degree or higher in Public or Business Administration or related field (e.g., Accounting, Finance, Management, Government, or Social Work).

• Experience supervising staff to include assigning and reviewing work, completing performance appraisals, and making disciplinary recommendations.

• Experience preparing HUD 5-year Consolidated Annual Action Plan and/or CAPER.

• Experience with federal and/or state grant writing.

• Experience working with state, federal, and/or private grants financial resources such as Office of Management and Budget Circulars.

TYPICAL JOB DUTIES:

• Coordinates contracts, grant proposals, and disbursements with organizations, grant-approved agencies, and sub-recipients by conducting on-site visits, reviewing grant proposals, and researching proposals to deliver funds for the programs.

• Prepares financial and budgeting information by preparing project summaries and budget amendments to ensure operation within legal and regulatory requirements.

• Manages meetings related to gathering and disseminating grant information by organizing and conducting meetings, preparing information, and providing trainings to ensure that all stakeholders are informed.

• Monitors agencies’ use of grant funds by conducting risk analysis and verifying they are compliant with all mandated grant rules and regulations to ensure that grant funds are used for their intended purpose.

• Monitors third-party contractors by coordinating meetings, reviewing information, and communicating with partnering agencies to ensure applicable grant requirements are met.

• Prepares reports for supervisors and government agencies by writing summaries, reviewing numbers, and filing reports regarding the status of funding and grant activities to comply with funding and grant requirements.

• Engages in activities designed to ensure professional development, awareness of developments in the field, and knowledge of relevant practices, rules, laws, policies, and/or guidelines.

• Supervises staff by assigning and distributing work, directing staff in their job duties, monitoring progress of work, providing feedback and/or training.

PHYSICAL DEMANDS:

Job is primarily sedentary involving sitting for long periods of time, but may involve occasional walking or standing for brief periods. May involve occas