Executive Assistant II
Tarleton State UniversityAbout the role
Job Title
Executive Assistant IIAgency
Tarleton State UniversityDepartment
Division of Institutional AdvancementProposed Minimum Salary
CommensurateJob Location
Stephenville, TexasJob Type
StaffJob Description
Tarleton State University, a distinguished Doctoral National Comprehensive University, invites applications for the position of Executive Assistant II in the Division of Institutional Advancement. As part of a vibrant academic community dedicated to excellence in teaching, research, and service, this role offers the opportunity to contribute meaningfully to a university that values innovation, collaboration, and inclusive growth. Join us in advancing knowledge and transforming lives—on campus and beyond. Tarleton State University continues to grow its impact across Texas, with four distinct campuses located in Stephenville, Fort Worth, RELLIS-Bryan and Waco, along with a robust online community that extends our reach even further.
At the heart of it all is Stephenville, where Tarleton State offers a dynamic environment for faculty and staff. From a lively live music scene and numerous local festivals to rich traditions rooted in the surrounding community, Stephenville provides a vibrant and welcoming atmosphere.
No matter where you're located—on campus or online—you are part of a mission that transforms lives and makes a difference across the state of Texas and beyond.
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Important Immigration Information:
A Presidential proclamation issued on September 19, 2025, imposes a $100,000 fee on new H-1B petitions filed after September 21, 2025. Please be advised that Tarleton State University will NOT pay this fee. Therefore, if you need immigration sponsorship for your employment, we recommend that you consult with your private immigration counsel at your own expense to ascertain whether your current immigration status would make a potential offer of employment from Tarleton State University subject to this fee.
In addition, on January 27, 2026, Texas Governor Abbot issued a moratorium on the filing of any new H-1B unless approved by the Texas Workforce Commission. Accordingly, if you will now or in the future require sponsorship for employment visa status this moratorium may affect our ability to employ you should you be selected as the final candidate.
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The Executive Assistant II provides senior-level administrative support to the Vice President for Institutional Advancement (VP)/Executive Director for the Tarleton State University Foundation and the Associate Vice President for Development (AVP), while providing comprehensive support for all activities housed and coordinated within the Division of Institutional Advancement. Serves as the division HR contact and issues final purchasing approvals. This role is responsible for performing a wide range of duties in support of the office of Institutional Advancement, including HR transaction processing in Workday (onboarding, offboarding, and data maintenance), purchasing and invoice processing in AggieBuy, budget management in Canopy, travel coordination and expense reporting in Emburse, and general calendar and event management.
This position requires a high degree of professionalism, discretion, and the ability to coordinate with internal departments and external stakeholders. The Executive Assistant plays a key role in supporting the daily operations and strategic priorities of the division through effective communication, organization, and attention to detail. The position also manages correspondence, maintains office records, assists with planning and logistics for meetings and events, supervises student employees, and ensures a professional, welcoming front-office presence.
The Executive Assistant maintains high-level interactions with the campus community and assists with highly confidential and critical academic and/or administrative matters. Provides administrative support in many facets to members of Institutional Advancement and does so with a strong and effective customer service orientation.
This is an on-site position located at Tarleton State University’s Stephenville, Texas campus. Work
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