Jobs and Careers
SE
Junior Buyer
SecuritasParsippany, United Statesfull_timeVerifiedPosted 14 Oct 2024
About the role
JOB SUMMARY:
Provide administrative support to Procurement staff. Responsibilities include supporting field requesters when submitting orders, processing payments, and working with vendors to ensure up to date information is posted on various websites.
ESSENTIAL FUNCTIONS: 1. Complete administrative tasks and projects as requested to support management staff. Performs with minimum supervision. 2. Process Invoices: Prepare invoice files and ensure accuracy of amounts by matching purchase orders and quotes. 3. Vendor Management: Maintain users lists for all vendors 4. Field Correspondence: Handle inquiries from field and provide guidance and direction as needed. 5. File Management: Maintain files and databases. 6. Other Administrative Duties: Perform various administrative functions including handling of mail, faxes, and telephone calls. Assist with other duties as assigned by management.
• The functions listed describe the business purpose of this job or position. Specific duties or tasks may vary and be documented separately. An associate might or might not be required to perform all functions listed. Additional duties may be assigned, and functions may be modified, according to business necessity. • All assigned duties or tasks are deemed to be part of the essential functions, unless such duties or tasks are unrelated to the functions listed, in which case they are deemed to be other (non-essential) functions. • Associates are held accountable for successful job performance. Job performance standards may be documented separately, and may include functions, objectives, duties or tasks not specifically listed herein. • In performing functions, duties or tasks, associates are required to know and follow safe work practices, and to be aware of company policies and procedures related to job safety, including safety rules and regulations. Associates are required to notify superiors upon becoming aware of unsafe working conditions. • All functions, duties or tasks are to be carried out in an honest, ethical and professional manner, and to be performed in conformance with applicable company policies and procedures. In the event of uncertainty or lack of knowledge of company policies and procedures, associates are required to request clarification or explanations from superiors or authorized company representatives.
MINIMUM QUALIFICATIONS AT ENTRY Additional qualifications may be specified and receive preference, depending upon the nature of the position.
EDUCATION/EXPERIENCE: • HS Diploma/GED required. • College degree in business or related field preferred. • Previous experience and familiarity with standard concepts, practices, and procedures within purchasing field preferred. • One to three years of previous administrative experience required
COMPETENCIES: (as demonstrated through experience, training, and/or testing): • Proficiency with MS Outlook, Word, Excel and Internet required • Operational knowledge of basic office equipment: telephone; fax; printer; copier • Strong customer service and results orientation • Excellent interpersonal skills • Ability to influence and persuade • Good writing skills • Ability to think and organize. Must be able to multitask. Be analytical. Have sense of urgency and excellent time management skills • Ability to Deliver Results with high achievement drive – able to work independently, set and achieve goals, and have strong initiative • Ability to carry out multiple assignments concurrently • Ability to adapt to environmental/organizational changes
Working Conditions and Physical/Mental Demands: With or without reasonable accommodation, requires the physical and mental capacity to perform effectively all essential functions. In addition to other demands, the demands of the job include: • Maintaining composure in dealing with executives, clients, prospects, and staff, in group settings and in situations requiring high performance and results. • Must undergo and meet company standards for background and reference checks, controlled substance testing, and behavioral selection survey. • Handling and being exposed to sensitive and confidential information. • Required ability to handle multiple tasks concurrently. • Regular use of vehicle required in the performance of duties. • Regular talking and hearing. • Close vision, distance vision, and ability to adjust focus. • Occasional local and regional/national travel for presentations, meetings, and visits.
ESSENTIAL FUNCTIONS: 1. Complete administrative tasks and projects as requested to support management staff. Performs with minimum supervision. 2. Process Invoices: Prepare invoice files and ensure accuracy of amounts by matching purchase orders and quotes. 3. Vendor Management: Maintain users lists for all vendors 4. Field Correspondence: Handle inquiries from field and provide guidance and direction as needed. 5. File Management: Maintain files and databases. 6. Other Administrative Duties: Perform various administrative functions including handling of mail, faxes, and telephone calls. Assist with other duties as assigned by management.
• The functions listed describe the business purpose of this job or position. Specific duties or tasks may vary and be documented separately. An associate might or might not be required to perform all functions listed. Additional duties may be assigned, and functions may be modified, according to business necessity. • All assigned duties or tasks are deemed to be part of the essential functions, unless such duties or tasks are unrelated to the functions listed, in which case they are deemed to be other (non-essential) functions. • Associates are held accountable for successful job performance. Job performance standards may be documented separately, and may include functions, objectives, duties or tasks not specifically listed herein. • In performing functions, duties or tasks, associates are required to know and follow safe work practices, and to be aware of company policies and procedures related to job safety, including safety rules and regulations. Associates are required to notify superiors upon becoming aware of unsafe working conditions. • All functions, duties or tasks are to be carried out in an honest, ethical and professional manner, and to be performed in conformance with applicable company policies and procedures. In the event of uncertainty or lack of knowledge of company policies and procedures, associates are required to request clarification or explanations from superiors or authorized company representatives.
MINIMUM QUALIFICATIONS AT ENTRY Additional qualifications may be specified and receive preference, depending upon the nature of the position.
EDUCATION/EXPERIENCE: • HS Diploma/GED required. • College degree in business or related field preferred. • Previous experience and familiarity with standard concepts, practices, and procedures within purchasing field preferred. • One to three years of previous administrative experience required
COMPETENCIES: (as demonstrated through experience, training, and/or testing): • Proficiency with MS Outlook, Word, Excel and Internet required • Operational knowledge of basic office equipment: telephone; fax; printer; copier • Strong customer service and results orientation • Excellent interpersonal skills • Ability to influence and persuade • Good writing skills • Ability to think and organize. Must be able to multitask. Be analytical. Have sense of urgency and excellent time management skills • Ability to Deliver Results with high achievement drive – able to work independently, set and achieve goals, and have strong initiative • Ability to carry out multiple assignments concurrently • Ability to adapt to environmental/organizational changes
Working Conditions and Physical/Mental Demands: With or without reasonable accommodation, requires the physical and mental capacity to perform effectively all essential functions. In addition to other demands, the demands of the job include: • Maintaining composure in dealing with executives, clients, prospects, and staff, in group settings and in situations requiring high performance and results. • Must undergo and meet company standards for background and reference checks, controlled substance testing, and behavioral selection survey. • Handling and being exposed to sensitive and confidential information. • Required ability to handle multiple tasks concurrently. • Regular use of vehicle required in the performance of duties. • Regular talking and hearing. • Close vision, distance vision, and ability to adjust focus. • Occasional local and regional/national travel for presentations, meetings, and visits.
Apply for this role
Generate a tailored application kit with a matched cover letter, interview prep, and CV highlights — in under 60 seconds.
Apply Now →Generate Application KitFree account required — sign up in 30s