Business Operations Manager

Job Summary/Basic Function:

About the Role

In this key leadership position, you'll oversee critical aspects of budgetary and operational functions of the Admissions and New Student Programs unit. You'll ­implement projects in alignment with divisional and university practices, and ensure excellence in budget and personnel management. This role offers the chance to directly and positively impact the critical functions of new student enrollment at Boise State University.

Why You’ll Love This Job

Collaborative Leadership: Work with a team committed to innovate and create efficiencies     

Dynamic Environment: Our work is fast-paced but we maintain a sense of humor

Professional Growth: Join a forward-thinking unit that’s committed to excellence in student services and supports employees in acquiring new skills and experiences

Department Overview:

Come join a motivated and caring team in Admissions and New Student Programs!  Our work involves recruiting, admitting and onboarding prospective new students in service to Boise State’s enrollment goals. We invite problem-solvers with high-level administrative and financial management skills to join us as the Business Operations Manager.

Level Scope:

Fully competent and productive professional contributor who applies acquired job skills, policies, and procedures to complete substantive assignments/projects/tasks of moderate scope and complexity. works independently with general supervision; exercises judgement within defined guidelines and practices to determine appropriate action. May provide guidance and assistance to entry level professionals and/or support employees.

Duties and Responsibilities:

• Supervise, mentor and assess the work of one Business Operations Coordinator.
• Serve as member of the Admissions and New Student Programs leadership team and assist in decision-making for initiatives with budgetary impact.
• Provide administrative support for hiring professional and student staff.
• Monitor payroll reports to ensure accuracy and track expenditures. 
• Manage budget projections, revenue, expenditures, and fiscal reporting.
• Oversee third-party contracts and agreements.
• Collaborate with staff in the division to identify opportunities and develop solutions to problems and issues related to technical or functional support of team.
• Maintain central administrative files for the unit with maximum retrieval effectiveness; create and maintain systems for shared organization.
• Provide independent analyses to Director of New Student Programs and Executive Director on process improvements as they relate to their departmental budgets.
• Handle sensitive and/or confidential issues related to personnel.
• Carry out personnel actions such as re-class, budget transfers, costing changes, etc. in consultation with departmental leadership and HR.
• Assist with staff training and development events and initiatives as well as broader divisional projects.
• Participate in various unit and divisional events, trainings, and standing meetings. 
• Completes other projects or tasks as assigned by the Executive Director. 

Knowledge, Skills, Abilities:

• Excellent written and verbal communication skills
• Supervisory experience and leadership skills
• Knowledge of project development and management
• Ability to efficiently follow and implement policies and procedures
• Experience researching and analyzing financial and other reports and compiling information

Minimum Qualifications:

Bachelor's and 2 years of professional experience or equivalent relevant experience.

Preferred Qualifications:

• Experience Boise State software, policies and procedures relevant to the position.
• Experience with accounting, purchasing, travel and hiring in a university setting.
• Experience supporting business functions and activities related to new student recruitment and onboarding to a university.

Salary and Benefits:   Salary is $60,000. Boise State University provides a best-in-class benefits package, including (but not limited to):

• 12 paid holidays AND the University is closed between Christmas and New Year's
• Between 12-24