Administrative Assistant (Baxter)

Organization Overview: The Goddard Riverside Community Center (Goddard Riverside) and the Stanley M. Isaacs Neighborhood Center (Isaacs Center) are well-established Manhattan community-based agencies that support services to approximately 30,000 New Yorkers. We are two of New York City’s leading human services organizations meeting the needs of children, youth and families, homeless individuals, and older adults through-out Manhattan and New York City. We work every day for a fair and just society where all people have the opportunity to make choices that lead to better lives for themselves and their families.

Program Description: The Baxter Safe Haven is a transitional housing residence for unsheltered adults. Goddard Riverside Community Center is committed to building community and enhancing the lives of vulnerable New Yorkers by meeting essential human needs.

Purpose of Position: Provide administrative to the program, working closely with the Assistant Program Director and Program Director.

Schedule: Monday through Friday - 9:00am to 5:00pm

Salary Range: $37687.53 - $42988.00

Candidates must have the required qualifications to be considered for the position. The salary offer will be based on the candidate’s number of years experience in the exact or comparable position and additional preferred qualifications will be taken into account.

• Review, code, and submit all invoices utilizing fiscal program: Intacct. 

• Oversight of all supplies, office equipment and program supplies; having full knowledge of all office equipment including telephone system, computers, fax machine and printers; report and follow up on any repairs needed. 

• Ensure all incoming mail is delivered to appropriate staff and residence and all outgoing mail is properly posted and sent out. 

• Filing and ensuring critical binders remain up to date. 

• Manage inventory including program supplies and client supplies. 

• Ensure office spaces are organized.  

• Complete and send AWOL list to outreach providers 

• Assist supervisors with preparing for audits and ensure program stays in good standing at all times. 

• Data Collection: ensuring submission of privacy practice forms to Janian are submitted in real time.  

• Other duties as required to ensure the overall operation of the program. 

Qualifications/Educational Requirements 

• High School diploma or GED required; AA/BA preferred. 

• Proficiency in Spanish and English preferred 

Skills, Knowledge and Abilities 

• Ability to multitask and problem solve autonomously.  

• Strong communication skills 

• Strong organizational skills, systems oriented. 

• Team player  

Computer Skills: To perform this job successfully, an individual should be: 

• Proficient in Microsoft Office, including Excel. 

• Comfortable with frequent computer use 

Physical Requirements 

• Frequent walking and standing 

• Ability to lift up to 50 lbs