Executive Assistant

Title: Executive Assistant  

Location: Upper East Side  

Org Unit: Population Health Sciences 

Work Days:  

Weekly Hours: 35.00 

Exemption Status: Non-Exempt

Salary Range: $48.68 - $66.04  

*As required under NYC Human Rights Law Int 1208-2018 - Salary range for this role when Hired for NYC Offices 

Position Summary

This role provides high-level, confidential executive support to the Senior Associate Dean (Sr. Assoc Dean) for Health Data Science and Chair of Population Health Sciences—whose leadership is at the forefront of a multidisciplinary mission to understand and improve the health of populations through the power of data science, artificial intelligence, and innovation.

As a trusted partner to the Sr. Assoc Dean /Chair, the Executive Assistant plays a pivotal role in enabling this strategic vision and commitment to excellence. This position is central not only to the daily operations of the office but also to the broader success and future growth of the department and institution.

Job Responsibilities

• Ensures the smooth functioning of the executive office. Assists in the implementation of office processes to improve efficiency.
• Provides secretarial/administrative support directly to high-level senior physician or executive, exercising confidentiality, tact, and diplomacy on a daily basis. Receives, screens, and directs incoming calls, visitors, and email.
• Coordinates and maintains calendars and schedules appointments and meetings, records and distributes minutes, and provides follow up on action items identified.
• Coordinates projects relating regulatory issues, educational activities, philanthropic activities, fundraising efforts and program development.
• Responsible for event planning, organization, and scheduling, including travel to offsite locations and complete oversight and coordination of events; upon return, completes budget and expense reports to allocate to the appropriate parties.
• Responsible for travel and conference arrangements, organizes itineraries, and makes all needed reservations.
• Initiates and prepares written correspondence, reports, presentations, agendas, and may respond to routine correspondence and inquiries as needed.
• Responsible for procurement activities related to goods, services, and/or equipment, and assists with disbursement/reimbursement activities as needed.
• Assists with responsibilities associated with professional organizations and external advisory boards and committees, which may include membership renewals and certifications.
• Other duties as assigned.

Education

• High School Diploma

Experience

Bachelor's degree is preferred.

Approximately 5 years of experience as an executive assistant working for a high-level senior physician or executive.

Knowledge, Skills and Abilities

• Demonstrated strong communication and interpersonal skills; demonstrated ability to interact with multiple constituencies and exercise "people skills".
• Demonstrates ability to exercise standards of professionalism, including appearance, presentation and demeanor.
• Demonstrated proficiency with MS Office Suite and database applications.
• Excellent communication skills (both verbal and written).

Licenses and Certifications

Working Conditions/Physical Demands

Standard office work.

 

Cornell welcomes students, faculty, and staff with diverse backgrounds from across the globe to pursue world-class education and career opportunities, to further the founding principle of “any person, any study.” No person shall be denied employment on the basis of any legally protected status or subjected to prohibited discrimination involving, but not limited to, such factors as race, ethnic or national origin, citizenship and immigration status, color, sex, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual’s genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law. 

Cornell University embraces diversity in its workforce and seeks job candidates who will contribute to a climate that supports students, faculty, and staff of all identities and backgrounds. We hire based on merit, and encourage people from historically underrepresented and/or marginalized identities to apply. Consistent with federal law, Cornell engages in affirmative action in employment