Executive Administrative Assistant

About NCR VOYIX

NCR VOYIX Corporation (NYSE: VYX) is a leading global provider of digital commerce solutions for the retail, restaurant and banking industries. NCR VOYIX is headquartered in Atlanta, Georgia, with approximately 16,000 employees in 35 countries across the globe. For nearly 140 years, we have been the global leader in consumer transaction technologies, turning everyday consumer interactions into meaningful moments. Today, NCR VOYIX transforms the stores, restaurants and digital banking experiences with cloud-based, platform-led SaaS and services capabilities.

Not only are we the leader in the market segments we serve and the technology we deliver, but we create exceptional consumer experiences in partnership with the world’s leading retailers, restaurants and financial institutions. We leverage our expertise, R&D capabilities and unique platform to help navigate, simplify and run our customers’ technology systems.

Our customers are at the center of everything we do. Our mission is to enable stores, restaurants and financial institutions to exceed their goals – from customer satisfaction to revenue growth, to operational excellence, to reduced costs and profit growth. Our solutions empower our customers to succeed in today’s competitive landscape. 

Our unique perspective brings innovative, industry-leading tech to all the moving parts of business across industries. NCR VOYIX has earned the trust of businesses large and small — from the best-known brands around the world to your local favorite around the corner.

You will be responsible for coordinating and supporting initiatives led by our Executive Restaurant Sales Leader, as well as editing documents, spreadsheets, and presentations to ensure the team are prepared for events and meetings.

• Manage a variety of sales related projects from reporting analytics to product training
• Assist in the preparation and analysis of sales pipeline reports and dashboards
• Provide daily assistance to ensure each sales manager is in connection with internal and external parties in a timely, effective and efficient manner
• Calendar Management; plan and schedule meetings, assign meeting rooms, create WebEx conference calls. This includes applicable communication with attendees, sometimes between different time zones.
• Email Management: stay on top of a busy inbox, manage requests in a timely manner, communicate with high-level executives
• Schedule air travel, hotels and ground transportation
• Compile and submit expense reports.  Reconcile reports with Amex statements as needed.
• Purchasing - prepare purchase orders; maintain all office supplies
• Coordination of new employee on-boarding and employee exiting processes (ordering equipment, collecting equipment, setting up employee IDs, etc.)
• Assist with event planning
• Help create presentation materials for meetings and proofread for consistency and correctness.
• Continuous update of organization charts, email distribution lists & phone lists
• Prepares agendas, invitations, and department communications and distributes materials in advance as needed

BASIC QUALIFICATIONS     

• Proactive, detail-oriented and creative 
• High School Diploma required; Bachelor’s degree preferred
• 8+ years of admin assistant experience
• Strong project management skills
• Expert knowledge of Microsoft Office
• Takes initiative when necessary to complete project.  Is resourceful. 
• Ability to adapt and learn in a continuous improvement environment
• Experience in catering meetings and events
• Familiarity with negotiating and securing off-site meeting spaces
• Ability to learn new systems and processes specific to the business operations (travel, expense, attendance, and purchase orders)
• Strong organizational & prioritization skills – ability to handle frequent interruptions
• Excellent interpersonal, verbal, and written communication skills
• Ability to work in a team environment and perform duties with accuracy, quality, and integrity
• Ability to discern confidentiality of information and handle appropriately
• Flexibility, tolerance for