Skilled Trades Administrative Manager

Company Description

A best-in-class city that attracts best-in-class talent, Philadelphia is an incredible place to build a career. From our thriving arts scene and rich history to our culture of passion and grit, there are countless reasons to love living and working here. With a workforce of over 30,000 people, and more than 1,000 different job categories, the City of Philadelphia offers boundless opportunities to make an impact.

As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you’re interested in working with a passionate team of people who care about the future of Philadelphia, start here.

What we offer

• Impact - The work you do here matters to millions. 
• Growth - Philadelphia is growing, why not grow with it? 
• Diversity & Inclusion - Find a career in a place where everyone belongs.
• Benefits - We care about your well-being.

Agency Description

Philadelphia Parks & Recreation (PPR) advances the prosperity of the city and the progress of its people through intentional and sustained stewardship of over 10,200 acres of public land and waterways, as well as through hundreds of safe, stimulating recreation, environmental, and cultural centers. PPR promotes the well-being and growth of the City’s residents by connecting them to the natural world around them, to each other, and to fun, physical, and social opportunities. PPR is responsible for the upkeep of historically significant Philadelphia events and specialty venues and works collaboratively with communities and organizations in leading capital projects and the introduction of inventive programming. To learn more about Philadelphia Parks & Recreation, visit us at www.phila.gov/parksandrec, and follow @philaparkandrec on Facebook, Twitter, Instagram, or Tumblr.

Job Description

Position Summary

The skilled trades division is responsible for maintaining hundreds of properties and amenities within the Philadelphia Parks and Recreation department. The Skilled Trades Operations Coordinator will report to the Deputy Commissioner and provide advanced administrative, project management, and analytical support to the Skilled Trades Division within Philadelphia Parks and Recreation. This position plays a key role in coordinating projects, improving operational efficiency, and supporting the Deputy Commissioner in managing resources, procurement, and strategic initiatives.

This position will collaborate with Planning and Operations directors to ensure compliance with department directives.  The ideal candidate has a strong understanding of municipal infrastructure, skilled trades operations, and facility maintenance practices.

Essential Functions

• Project Coordination: Plan, track, and coordinate multiple maintenance and capital improvement projects involving electrical, plumbing, HVAC, carpentry, and general building trades.
• Operational Support: Assist with scheduling, work order management, inventory control, and contractor coordination to ensure timely and efficient service delivery.
• Reporting & Analysis:  Compile and analyze operational data; prepare reports on work performance, preventive maintenance, project status, and cost tracking for leadership and City administration.
• Strategic Initiatives: Support the Deputy Commissioner in developing and implementing short- and long-term plans, performance metrics, and continuous improvement initiatives.
• Budget & Procurement:  Monitor expenditures, assist with budget preparation, capital planning, and procurement processes; ensure compliance with departmental purchasing policies.
• Communication & Liaison: Serve as a key contact for site managers, contractors, and vendors to ensure coordinated service delivery and effective issue resolution.
• Compliance & Documentation: Maintain accurate records, project files, and safety documentation; support adherence to applicable codes, regulations, and city policies.
• Technology & Systems: Utilize Performo and other software to track work orders, manage assets, and generate operational insights.

Required Competencies, Knowledge, Skills, and Abilities

• Experience working in or with municipal government operations.
• Clear understanding of Skilled Trades functions and responsibilities.
• Knowledge of public procurement and budgeting processes.
• Demonstrated ability to manage multiple priorities and foster collaborati