Senior Program Associate, Latin America and Caribbean

Chemonics seeks a Senior Program Associate to support the Latin America and Caribbean (LAC) business unit.  This recruit is expanded to include Chemonics’ global workforce. The LAC portfolio includes work in Colombia, Mexico and the Northern Triangle, and Peru, and covers a range of technical sectors, including democracy and governance (D&G), environment and natural resources (ENR), and economic growth and trade (EGT). LAC’s forward market also includes work in Central America focused on D&G, ENR, and EGT. The Sr. Program Associate will provide advanced support with project administration and complete professional and administrative tasks related to supporting global project(s) implementation in the LAC BU. They will support proposal and new business development efforts within LAC and companywide. We are looking for individuals who have a passion for making a difference in the lives of people around the world.

We are looking for a self-starter with strong communication, interpersonal, and strategic thinking skills who works well on teams. Candidates who bring a strong work ethic and attention to detail, possess excellent judgement and discretion, and are passionate about making a difference in the lives of people around the world. Candidates are encouraged to apply as soon as possible, as we will interview and fill the position on a rolling basis.

** This role requires on-site work in our Washington, DC office location as part of our hybrid, flexible work structure.

 

Responsibilities include:  

Project Management

•  Responds to and answers questions from corporate and project offices regarding client policies and regulations
•  Liaises directly with relevant support departments, such as human resources and compliance, to ensure project compliance with rules, regulations, and corporate policy, in consultation   with program manager or director as appropriate
•  Tracks, and when appropriate, reviews project and financial deliverables and reports for completeness and readiness for submission. May provide copy editing support as needed
•  Drafts and tracks administrative and financial project requests and changes to clients and partners, including approvals for staffing, financial reporting and tracking, activity  modifications, and budget adjustments. May liaise with corporate office and         project staff and partners staff to obtain information and submit approvals
•  Leads recruitment efforts for expatriate and local staff under supervision of a manager/director, including sourcing candidates, conducting interviews, checking references, collecting   employment verification documentation, and provide finalist feedback
•  Supports monthly reforecasting for project budget; drafts monthly budget and staffing memos; participates in corporate budgeting process as requested
•  Provides review of local expenses, supporting documentation, and draft invoices to manager for review and approval
•  Analyzes and submits subaward invoices and backup documentation. Drafts subawards and modifications; liaises closely with subaward partners on contractual issues
•  Completes data entry of monthly project invoicing, subaward partner and consultant information, expense reports, and other types of data as requested
•  Provides travel support for employees and consultants by gathering relevant travel information, reserving tickets, and seeking necessary travel authorizations and approvals. Liaises  with traveler to collect expense reports and required backup   documentation
•  Processes monthly wire transfer requests and provides initial reviews to ensure completeness and accuracy as well as submits final wire transfer request package for approval
•  Drafts and submits employment agreements and collects necessary backup documentation to complete administrative procedures for onboarding
•  Facilitates fielding and repatriation of employees and consultants by submitting separation paperwork, updating allowances, coordinating travel and household effects repatriation
•  Facilitates securing residency permits, tax documentation, and housing for expatriate staff. Oversees the administration of expatriate staff allowances
•  Leads Project Management Unit (PMU) efforts for complete and comprehensive project documentation by saving r