Director, Finance and Administration

Department Overview

Pathology and Laboratory Medicine is a dynamic academic department, providing world-class clinical care to our patients, fostering expanded basic science and research programs, innovating pathology education, and pursuing new advancements in patient care, teaching, and research. Using technology such as remote frozen section interpretation, we are improving turnaround times and the work-life balance of our physicians. Our collaborative work environment includes a junior faculty mentorship program, internal leadership opportunities, annual faculty retreat, faculty workgroups, and regular opportunities to share feedback and ideas as we strive for continuous program improvement. Our learners are integral members of our department, and our faculty are passionate educators. Collegiality, collaboration and a love of learning define us as a team of academic physicians and physicians in training.

 

Director of Finance and Administration is responsible for the oversight and management of the clinical, financial, operational, and administrative functions of the Department of Pathology including: personnel recruitment and management; space planning; professional practice issues; grants management; facilities; procurement; and equipment. This position has overarching responsibility for staff hiring, refining scopes of duties, oversight/supervision, training and development, and evaluation. The Director provides administrative continuity in the Chair's absence. Works in concert with the Chair to develop, implement and evaluate faculty activities in accordance with the department's strategic plan; ensures that proper budgeting and financial accounting of all departmental funds occurs. Other activities as needed, determined by the Chair of the Department of Pathology.

Function/Duties of Position

Administration

• Work with the Department Chair to develop, implement and evaluate Department and faculty activities in accordance with the Department's strategic plans; keep the Chair informed of any problems or impending issues; coordinates facilities, space planning and remodeling; communicate and enforce policies; administer departmental procedures.
• Keep Chair informed of School of Medicine, OHSU, OHSUMG, and OHSF rules and policy changes; Represent the Chair in his absence, when appropriate; Ensures that all faculty paperwork is completed in a timely fashion; processes confidential documents for the Chair; coordinates assessment, planning and purchase of technical equipment.

Operational

• Ensure correct communication between functional areas of department, with OHSU and with external professionals. Responsible for customer service oversight. Provide excellent service and strive for faculty satisfaction. Act as liaison between management and staff.

Clinical

• Fiscal administration of practice plan funds. Oversee clinical practice operations and processes including: professional fee billing, timeliness, and reimbursement; Monitor collections, RVU production and goals. Oversees negotiation/renewals of professional fee contracts and agreements.

Finance

• Monitors entire departmental budget; makes recommendations for distribution of SoM funds; ensures that department budgets meet SoM standards; Monitors capital budget process; Negotiates funding for department initiatives from SoM and/or Hospital and Faculty Practice Plan, as needed.

Human Resources

• Responsible for recruitment, oversight and performance of core department staff; Assist with department staff processes as necessary; Ensure staff are aware of University, School of Medicine and Hospital/Clinics rules and regulations.
• Oversee hiring, orientation and supervision of all staff. Assists the Chair in allaspects of faculty recruitment including, but not limited to, contract negotiations.

Research

• Oversee/monitor grant and contract proposals and activity; PPQ and award processes; Ensures that faculty receive assistance as necessary. Oversees quarterly meetings with individual researchers to ensure awareness of grant funding status, status of research budgets, proposed new hires, other research needs and deadlines, etc.

Other

• Member of bi-weekly departmental Medical Executive leadership meeting; handles follow-up for issues as needed.

Required Qualifications

• Bachelor's degree
• Minimum of 5 years experience in a senior management position, in an academic department, a large group practice, faculty practice plan, teaching hospital, or other setting which otherwise demonstrates ability to manage a progressive, complex, operation.
• Demonstrated understanding of