Special Events Coordinator - Parks Maintenance (Park and Recreation Non-Civil Service)

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Job Summary

The Special Events Coordinator plans, coordinates, and promotes economic growth development in the City of Dallas with the Parks and Recreation Department through the facilitating of new and existing permitting, special events, and commercial filming activity.

Job Description
 

Overview

The Special Events Coordinator plans, coordinates, and promotes economic growth development in the City of Dallas with the Parks and Recreation Department through the facilitating of new and existing permitting, special events, and commercial filming activity.

Essential Functions

1 Coordinates, develops, facilitates, and fosters economic growth through community programs, special events, and strategic initiatives; coordinates and facilitates all aspects and logistics of special events for various departments throughout the City.

2 Develops, reviews, manages, and monitors all event permits to ensure that clients meet all compliance, insurance, and regulatory requirements; processes and administers the handling of multiple applications for various special events.

3 Initiate renewal of agreements with individuals and community partners; negotiate donations, deal points and scope of work; risk management assessment; and submit documentation for departmental approval in compliance with the City of Dallas Policy.

4 Markets, promotes, and advertises various Dallas areas by actively seeking to attract special events to the City; provides significant support, communication, and facilitation for events; creates promotional and informational material to assist individuals, organizations, or promoters in producing successful events in the City of Dallas.

5 Consults, communicates, and assists the special events advisory committee in developing goals and objectives for the special events program; prepares various reports, documentation, and traffic advisories to advise management on special events coordinated throughout the City of Dallas.

6 Communicates special event information to the various city departments for review; coordinates and facilitates pre and post event meetings with clients and other City Departments.

7 Participates in the training, counsel, mentorship, and leadership of administrative staff and other personnel providing event management and specialized planning and services.

8 Reviews and recommends changes to existing policies and procedures to attract and promote special events in order to ensure ordinance compliance and maximize utilization of facilities for the event; develops industry models and implements a cost recovery system for city services to ensure cost recovery for the special events being held in the City.

9 Coordinate logistics for department events including staff management, work order requests, equipment hire, site plans, vendors/volunteers.

10 Prepares reports, writes procedures, oversees projects and research; evaluates results and composes executive summaries for management, council, stakeholders, fire department, police department, and other City departments.

11 Creates and maintains databases, documentation, and spreadsheets to track and inform various departments on special event logistics.

12 Serve as the Park and Recreation Department liaison to Mayor-Council Office, Park Board, community organizations.

13 Collaborate with the (MAC) Marketing and Communications Group to manage content for the Department’s social media presence.

14 Performs any and all other work as needed or assigned.

Knowledge and Skills

1 Thorough knowledge of the principles, practices, and techniques of public relations, marketing and promotion, and business and public administration.

2 Thorough knowledge of cost analysis and ability to provide cost recovery recommendations.

3 Thorough knowledge of the special events industry to evaluate competitive conditions and market potential