Executive Assistant

You are as unique as your background, experience and point of view. Here, you’ll be encouraged, empowered and challenged to be your best self. You'll work with dynamic colleagues - experts in their fields - who are eager to share their knowledge with you. Your leaders will inspire and help you reach your potential and soar to new heights. Every day, you'll have new and exciting opportunities to make life brighter for our Clients - who are at the heart of everything we do. Discover how you can make a difference in the lives of individuals, families and communities around the world.

Job Description:

At Sun Life, we look for optimistic people who want to make life brighter for our Clients. We understand the value of diverse cultures, perspectives, and identities, and want you to bring your full and authentic self to work. Every day, you’ll be empowered and challenged by working with dynamic colleagues to find new and innovative ways to make Sun Life the best benefits company in America. 

The opportunity: 

This is a hybrid role, with one day a week in office

Sun Life is seeking an  Executive Assistant to join our Human Resources team! In this role, you will support our Senior Vice President of Human Resources, Sun Life US.  We are seeking a highly effective professional with administrative expertise to join our dynamic organization. 

How you will contribute: 

Professional problem solver

• Dogged resourcefulness and a resolve to get things done.  Stays calm under pressure and is able to deliver when needed in time sensitive situations.

• Tenacious prioritization that limits distractions and ensures the SVP’s focus is on the most pressing and highest priority items.  Willing to push back and uses sound judgement to figure out what warrants attention, what should be delegated and what requests should be deferred.  

• Impeccable organization capabilities.  Practices strategic multi-tasking, ensuring various priorities are moving forward without sacrificing quality.

Communications Ninja

•  Top-notch verbal and writing skills with the ability to draft communications on behalf of the SVP.  Knack for understanding and influencing others through written and verbal communications.  Serves as a spokesperson for the SVP through polished emails, dynamic presentations, and effective interpersonal interactions. 

• Technical savvy with strong proficiency in presentation technology and software. 

• Analytical mindset that quickly sums up the situation, gathers the necessary info, asks the right questions and acts decisively. 

• Networking prowess to build relationships at all levels across the company to understand the ins and outs of the business and bring that perspective to bear in making decisions. 

Trusted confidant

• Ironclad discretion in handling confidential information, navigates sensitive situations with professionalism, diplomacy and tact.  

• Supernatural ability to anticipate needs, seeing in advance what is needed and planning accordingly. 
• Self-confident with a sense of humor.  Practices optimism -  keeps things in perspective,  and understands the balance of being candid but kind. 

What you will bring with you: 

Required Skills and Experience:

• A minimum of 5 years of experience in an executive level support role
• Strong consultation, communication and interpersonal skills with the ability to interact with a wide range of individuals in different situations requiring tact, diplomacy, judgment, discretion and relationship building
• Strong organizational and time management skills with the ability to multitask and work in a fast-paced and constantly changing environment
• Strong collaboration skills and ability to partner with others get to work done
• Takes personal responsibility for delivering quality service
• Energetic self-starter who is able to take initiative, work with limited supervision and has strong attention to detail
• Identifies improvement ideas and readily implements new work processes and practices
• Resourceful at problem solving
• Ability to work well under pressure
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams), and the ability to quickly learn enterprise applications.
• Knowledge of Service Now, Workday and Concur is a plus

Do you see yourself in this role even if you haven’t checked all the boxes above? We welcome all talented candidates and are committed to a culture that represents diversity in all forms. If you think you might thrive