Part-Time Office & Advertising Admin

• • Duties of the Office Administrator include but are not limited to:
  • Postage and Mail: Maintain postage machine. Open and distribute mail to the appropriate department/person throughout the office.
  • Aging reports – tracking
  • Production liaison between market and national design team
  • Corporate Accounting Assistance: Assist the corporate accounting department with various items, as requested.
  • Salesforce: Order entry, manage bookings. Be knowledgeable about the system/process -- pipeline, opportunities, etc.
  • Production: manage weekly production report/manifest.
  • Business Unit Office: Manage all general office needs including telephone system, equipment service agreements, repairs and maintenance. Serve as liaison with office building management. Review and facilitate office supply requisitions and order fulfillment.
  • Contract Administration: Manage client contract work flow, including the implementation and ongoing process management of electronic contracts as well as supporting the insertion order process as needed.
  • Employee Support: office set up, business cards. Assist employees in locating the correct employee service such as help desk, benefit service center, employee self-service tools, eagle-i and SharePoint.
  • Events: assist with event duties as needed; including but not limited to event registration, name tags, set-up/breakdown, communication to attendees.

   

  • Community. Participate in business unit-sponsored events promoting the paper.

   

  • Professional Development. Participate in all training offered by his or her business unit and ACBJ.

Qualifications

Education: High School diploma -- 2-year college degree preferred.

Experience: Three to five years preferred.

Specific Skills: Excel, word processing, Salesforce experience a plus; ability to learn new systems as needed.

Proficient using Teams, Zoom, etc.