Administrative Assistant III

About the Air Force Reserve Officers Training Corps

The Air Force Reserve Officers Training Corps (AFROTC) at Cornell University aims to train students to become officers in the U.S. Air Force, emphasizing moral integrity, self-discipline, and a commitment to service. Through comprehensive education and professional training, the program equips cadets with essential skills and knowledge for successful careers in the US Air Force and Space Force.

For more information about the Air Force Reserve Officers Training Corps (AFROTC), please click here.

The Opportunity

The administrative assistant position within the Department of Aerospace Studies and Cornell AFROTC offers the opportunity to provide skilled administrative support to officers, enlisted personnel, and students under the direction of a US Air Force Lieutenant Colonel.

Key Responsibilities:

Coordinate essential program processes, including preparing and submitting confidential military and university documents, reports, and lists related to Air Force cadets. Maintain accuracy and confidentiality in university and military databases and accounts, managing cadets' work, scholarship, and military records. Act as primary point of contact, manage office reception, and arrange travel logistics. Coordinate classroom, facilities, and space usage. Assist in recruitment and admissions activities. Plan and coordinate logistics for events with up to 400 attendees. Monitor the department's annual operating budget, oversee Air Force scholarship funds, and handle purchasing for AFROTC needs.

What We Need

A resume and cover letter are required for further consideration.

A high school diploma and at least two years of administrative experience, or an equivalent combination of education and experience is required. Utilize Microsoft Office Suite (Word, Excel, PowerPoint) proficiently. Maintain and manage databases and information effectively. Manage administrative tasks with a focus on maintaining confidentiality and handling sensitive information. Communicate effectively both verbally and in writing.

Advocate for and promote diversity, equity, inclusion, anti-racism, and wellbeing values. Foster inclusive and equitable relationships with students, faculty, staff, and community members.

If you have all those things, great! We have a few more things that we would prefer you to have, but it’s ok if you don’t.

Process financial transactions accurately and efficiently. Utilize knowledge of student scholarships and grants administration. Navigate and utilize PeopleSoft and Course Class Interface systems effectively. Leverage prior military experience, veteran status, or experience with General Schedule (GS)/General Grade (GG) processes as applicable. Support administrative tasks related to financial and educational operations as required.

This is a full-time (39 hours/week) endowed position that is based in Ithaca, NY and fully on-site. Work hours are 8am-4:30pm Monday through Friday.  

Rewards and Benefits

• Cornell receives national recognition as an award-winning workplace for our health, wellbeing, sustainability, and diversity initiatives.
• Our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: https://hr.cornell.edu/benefits-pay.
• Follow this link to learn more about the Total Rewards of Working at Cornell: https://hr.cornell.edu/jobs/your-total-rewards.
• Our leave provisions include health and personal leave, three weeks of vacation and 13 holidays: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving and the day after, and an end of the year winter break from December 25-January 1.
• Cornell's impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, tuition aid for external education, and Cornell Children's Tuition Assistance Program.

No Visa Sponsorship is available for this position.

Diversity and Inclusion are a part of Cornell University’s heritage. We are a recognized employer and educator valuing AA/EEO, and we do not tolerate discrimination based on any protected characteristic, including race, ethnic or national orig