Coordinator, Media Production (Pristine Seas) Fixed-Term

How You’ll Contribute

The National Geographic Society (NGS) invests in a diverse, global community of National Geographic Explorers who are leading a new age of exploration in support of our mission: to illuminate and protect the wonder of our world through science, exploration, education, and storytelling. These bold individuals represent more than 140 countries, and their vast array of backgrounds, perspectives, and fields bring us to the far reaches of the globe.

Within NGS, the Science & Innovation team is a department that oversees the Society’s grantmaking efforts in science, conservation and technology, develops and manages major mission programs, and establishes programmatic partnerships with like-minded non-governmental organizations (NGOs).
Over the last twelve years, Pristine Seas, National Geographic’s flagship ocean conservation program has helped to inspire the protection of 26 of the last wild places in the ocean, encompassing more than 6 million square kilometers of ocean. We are seeking a Production Coordinator, Media, Pristine Seas to support and scale our approach over the next decade to inspire the protection of up to 40 new places. Additionally, we aim to cultivate and expand a network of best-in-class partners to build a community of support for protected areas.

The Pristine Seas media team produces world-class, award-winning documentary films that inspire the creation of marine protected areas and further the mission of the National Geographic Society. The Pristine Seas media team creates a wide array of media with tangible conservation impact at the highest standard of quality.

This is a fixed-term role through 2030.

Your Impact

Responsibilities Include:

Scheduling and Project Management (30%)

• The Production Coordinator assists the Production Manager and Producers with managing incoming project requests and the projects schedules.

• Notifies relevant parties of approaching deadlines and helps to keep all projects on track, including updating schedules, the project tracker, and other relevant documents.

• Assists Production Manager in creating and implementing new workflows to optimize communication and productivity.

Logistical Support (40%)

• Under the supervision of the Production Manager, the Production Coordinator assists in coordinating the pre-production, field shoots, and post-production phases of a media project.

• Support meeting planning, new staff or contractor set up, and contract status tracking.

• During pre-production, this person helps build call sheets, secure media permits, coordinates logistics, and partners with Associate Producer to make travel arrangements for crew and manage equipment needs

• During production and post-production, Production Coordinator tracks deliverables status throughout production and aids Production Manager in compiling required deliverables, partners with the Associate Producer to help pull stock footage and create Legal Binders.

• Tracks and compiles final deliverables.

Budgeting and Accounting (15%)

• The Production Coordinator works with Production Manager and Producers to track the costs associated with each project budget, updating estimates, submitting invoices and other expenses, and making sure that the project stays within the approved budget.

Contract Management (15%)

• Assist Production Manager in creating and tracking status of contracts, including gathering information for license out agreements and Independent Contractors.

What You’ll bring

Educational Background

Bachelor’s degree preferred

Minimum Years of Experience  

2+ years of experience in a Production office environment, preferably with large shoots, and documentary film production

Knowledge and Skills Required

• Solid understanding of the processes and workflows of media production.

• Strong attention to detail and ability to appropriately prioritize tasks.

• While in-depth technical skills are not required, the successful candidate must be familiar with all aspects of production in order to communicate effectively with the team.

• Excellent written and verbal communication skills.

• Proficient in Microsoft Word, Excel, and Powerpoint, as well as the Google Office suite.

• The Production Coordinator must be able to communicate effectively, prioritize tasks, and work well as a part of a team, with ownership over some independent tasks.

Supervision

• No Direct Reports

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