Administrative Assistant

About Stampede Ventures, Inc.

Stampede Ventures provides a diverse portfolio of full-service construction, renovation, and civil work to meet the needs of Government and private sector customers. We leverage our experience to provide our customers with the best possible pricing and high-quality service on all projects we perform. Our senior management team has more than 100 years of facility maintenance, repair, renovation and construction experience, primarily serving the U.S. Government.

 

About this position: Administrative Assistant              Location – Santa Fe, NM

The Essential Duties and Responsibilities are intended to present a descriptive list of the range of duties performed for this position and are not intended to reflect all duties performed within the job. Other duties may be assigned. To perform this job successfully, an individual must be able to satisfactorily perform each essential duty. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the position.

 

Applicants will be notified via phone or email within ten (10) business days of submittal.

 

Essential Duties & Responsibilities

·         Contract administration, personnel and subcontractor documentation.

·         Support SVI staff who are experienced and trained in the appropriate professions associated with cultural resources and have the knowledge, skills, experience, and training in the numerous specialties required to complete cultural monitoring.

·         Organizing, attending, and documenting meetings, presentations and calls that includes preparing agendas, ensuring appropriate staff attend and providing meeting minutes. Minutes must be prepared and delivered within 3 business days of each event.

·         Preparing and submitting monthly status reports.  The monthly status report shall document all activities conducted under the contract for the prior month, and/or planned for the following month.

·         Collection, maintenance, and management of the Administrative Record.  

·         Ensuring SVI records the return of all federal property to the customer, including but not limited to Administrative Record, GIS files, all field notes, photographs, maps, and all federally provided tools and equipment.

·         Organizing and distributing archaeologists and cultural monitors daily reports for monitoring during construction.

·         Processing expense reports.

·         Handling documents related to supplemental Class III surveys that include the collection and management of geographic information data.

·         Collaboration with contractors, Reclamation staff, Tribes, and stakeholders.

·         Tribal access and data collection agreements. 

·         Other duties assigned by the Senior Project Manager.

Required (Minimum Necessary) Qualifications

·         Education Requirements: Associate or bachelor’s degree in business related field is desirable

·         Level of Experience Requirements: Experience with local, state, tribal, and federal governments

 

Knowledge, Skills, Abilities, and Other Characteristics

·         Communication skills: Will be a gatekeeper for multiple SVI staff that work with high volume messages, visitors and or callers.

·         Time management: Managing SVI staff, projects, time and financial reporting.

·         Trustworthiness: Will have access to sensitive information, and confidentiality is a must.

·         Multitasking: Will regularly handle more than one task at a time.

·         Proficient in written and oral communication at a professional level and able to compose written documentation