Accounts Payable Lead

Description

A. POSTION SUMMARY

Organizes, maintains and reviews Accounts Payable (AP) system data for accuracy and timeliness. Has a general understanding of budgeting, tax forms and journal entries. Assists in monthly financial statement preparation and review. 

B. ESSENTAIL DUTIES AND RESPONSIBILITIES

• Obtains, enters and verifies approved accounts payable (AP) invoices, credit adjustments, and voids into the accounting software system; 
• Schedules workflow in accordance with deadlines; 
• Maintains the accounts payable invoice registers, check registers, vendor files and processes fiscal year end data for IRS 1099 Misc. forms;
• Prepares A/P batches for review; 
• Enters invoice information and other batches into the Accounts Payable module of the accounting system and audits accuracy and completeness of transactions; 
• Selects invoices for payment according to FCCH guidelines; 
• Prints, obtains signatures and distributes checks accurately and timely; 
• Codes standard and non-standard AP invoices for review by management; 
• Follows up on vendor statements to verify payment and/or reconcile discrepancies regarding payment of accounts; 
• Serves as liaison between departments and vendors in the resolution of A/P problems and Inquires; 
• Prepares and enters AP accrual journal vouches and other standard journal entries into the General Ledger; 
• Assists in review of General Ledger accounts to ensure accuracy of data; 
• Prepares A/P reports as required by the management; 
• Maintains vendor files, mails W-9 Request for Taxpayer Identification Numbers, prints and mails IRS 1099 Misc. forms; 
• Organizes reviews and stores void checks in accordance with FCCH guidelines; 
• Documents, reviews and maintains AP processing procedures; 
• Assists with annual Audit Schedules; 
• Assists with researching the monthly actual to budget variance reviews; 
• Creates standard and non-standard A/P reports requested by internal/external personnel; 
• Assists End-User with paid and unpaid Vendor invoices;  

Requirements

C. MINIMUM EDUCATION AND EXPERIENCE

• Bachelor’s degree; experience in lieu of degree may be considered;  
• Intermediate knowledge of Excel; 
• Basic knowledge of Word and Access preferred; 
• Experience with MIP Fund Accounting preferred; 

D. LICENSES/CERTIFICATIONS REQUIRED

None 

E. KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED

• General knowledge of accounting principles and ability to learn about grant requirements and standards for federally qualified health centers (FQHC); 
• Intermediate knowledge and skills in accounts payable; 
• Able to communicate with diverse groups of people to include staff and providers, governing boards, government agencies, and independent auditors on behalf of the organization; 
• Able to work on a variety of assignments concurrently with in established deadlines; 
• Knowledge and skill in Microsoft Outlook, Excel, and accounting software applications; 
• Able to maintain the confidentiality of records, memoranda, verbal communications, analytical data and information; 
• Able to function effectively under stress and high workload with frequent interruptions, utilizing organization and time management skills; 
• Able to cooperate fully with laws, regulations, and all FCCH compliance expectations; 
• Basic knowledge and skills in AR, purchasing, budgeting, and employee payroll; 
• Knowledge and familiarity with compliance program. Cooperate fully and comply with laws and regulations; 

F. AGE OF PATIENTS SERVED 

              N/A 

G. PHYSICAL CHARACTERISTICS/WORKING CONDITIONS

This position requires the ability to prioritize diverse demands. There are frequent opportunities to relax from any physical exertion, change position in work activities, or break from computer application tasks. 

1.  Physical Effort and Dexterity: Good dexterity to operate personal computer and office equipment. Occasional lifting and carrying related to office duties.  
2.  Machines, Tools, Equipment required to be operated: Capable of using office machines and personal computers for word processing, data entry and spreadsheet applications.     
3.  Visual Acuity, Hearing, and Speaking: Must be able to read a computer monitor and outputs accurately. Must be able to communicate clearly and accurately for work and safety compliance. 
4.  Environment/Working Conditions: Work is mostly inside an office in a controlled environment. Normal office safety precautions and practices are required. Position requires travel throughout the Albuquerque metropol