Administrative Assistant - Office of Simulation in Medicine and Surgery

Location, Job Title, Benefits

Rocky Vista University Health Center in Ivins, UT has an opening for a

Administrative Assistant - Office of Simulation in Medicine and Surgery

 

To be considered for this position applicants should submit a resume/cover letter and salary requirements on our Careers page at www.rvu.edu.

 

SALARY:

 

$21.85 - $25.00 per hour. The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to skill, knowledge, experience, education, and credentials.

 

BENEFITS:

 

RVU offers a full benefits package that includes Health, Dental and Vision insurance, along with 2 weeks (minimum) accrued paid vacation days per year, 12 accrued sick days per year, personal days, 13 ½ paid holidays and 401(K) match up to 7% based on employee’s contribution. Join us in an environment where in-office work is the primary focus, complemented by hybrid work flexibility for eligible positions.

 

Commitment to Inclusive Excellence: We are Rocky Vista University (RVU), a diverse, equitable, and inclusive healthcare education university that recognizes, values, and respects the commonalities and differences reflected in our students, staff, faculty, and alumni. We strive to be compassionate healthcare educators and practitioners who embrace and champion inclusive excellence.

 

RVU is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Primary Purpose

Provide administrative assistance and support to the Office of Simulation in Medicine and Surgery.

Essential Job Functions

• Demonstrate collegiality, compassion, and professionalism as the first person of contact for people entering or contacting the Office of SIMS and Healthcare Simulation Center (HSC), including in-person, emails and phone calls.
• Work with Associate Director and Coordinators in scheduling all simulation events communicating with all users. Update calendars weekly and inform parties if changes occur. Be aware of and post regularly, all events occurring in the Office of SIMS- on and off campus.
• Assists in recruitment, screening and hiring of live actor, Simulated Patients (SPs), working in conjunction with WSi (the third-party provider for SP hiring and payroll) to ensure completion of onboarding. Assists in organizing and scheduling SP encounters including the creation and distribution surveys for SP participation.
• Assist in all aspects of the EMS system (and other applicable software),  including entering case material, checklists and documentation to support the development of simulation sessions. Be able to monitor and troubleshoot issue during events when necessary.
• Responsible for ordering and maintaining Office of SIMS supplies.
• Process check requests, invoices, and purchase card statements by using iNet, Concur, and other software systems.
• Responsible for room reservations for sim events, in collaboration with Associate Director, Coordinators and involved parties.
• Schedule Department and Faculty meetings. Take minutes and distribute when appropriate.
• Arrange travel for Faculty including flights, rental cars, lodging, etc. and file expense reports.
• Assist SIMS team in collecting and tracking data, including participation numbers and other required metrics to support accreditation with the American College of Surgeons Accredited Education Institute (ACS AEI).
• Assist with setting up simulated events, both intra- and extra-curricular, using task trainers such as Cut Suits, manikins, surgical instruments and others.
• Collaborate with other departments and support other AAs as needed.
• Schedule and lead HSC Tours when possible.
• Help build a culture that respects, values, and promotes diversity, equity, and inclusion.
• Other duties as assigned.

Marginal Job Functions

• Serve on university committees and conduct interviews when eligible.
• Work with predoctoral SIMS Fellows to confirm schedules and availability.
• Assist in the maintenance of SIMS website materials.

Required Knowledge, Skills, and Abilities

• Answer phones, emails, and schedule appointments and events
• Assist in arranging faculty and staff travel and lodging logistics
• Maintain SIMS Master Calendar and Outlook Calendars
• Order supplies for the department and file expense reports
• Comfortable working with Microsoft