Job Summary

This position assists the County Clerk and Chief Deputy County Clerk in the administration of designated functional areas of the Clerk’s Office. The Court Records Manager is responsible for the management of the following functions within the Office: the management of the Clerk’s document imaging system, including implementation and daily administration of court rules, statutes, office policy, technology applications and other departmental functions. This position is responsible for the daily decision making for all functions and processes related to the maintaining the Clerk’s permanent records, archiving, project management for the implementation of new technologies providing for increased access to the judicial process and public records.

This position includes participation in establishing personnel policy for the Office and execution of that policy; managing specific units, planning, organizing, directing, training and evaluating the work of staff that directly or indirectly support the courtroom through preparing and processing documents or developing procedure; coordination of the work of these areas with other units within the Office and/or other departments. The incumbent is required to exercise excellent judgment and perform their duties with the highest degree of integrity in order to uphold the public's trust and confidence in the administration of justice.

This is a 2 year project, limited duration position through 2026. The first review of candidates will be February 7th. This recruitment may close at any time on or after the first review date.

Qualifications

Education and Experience: Bachelor’s degree in business administration, public administration or a closely related field; and/or a combination of experience and specialized training which includes a minimum of four (4) years experience which would include two (2) years supervision/management of records. Experience working in a judicial, court services, domestic violence services, or legal environment preferred. Must pass job-related tests if required.

Knowledge of: Computer systems and software as they relate to the Clerk's Office and State systems such as odyssey and OnBase. Legal and procedural issues that have direct impact on the design of automated computer systems. Courtroom proceedings, Local Court Rules, Revised Code of Washington, Washington Administrative Code, and the procedures related to one or more functional legal areas. Relationships between the Superior Court Clerk and other state and local agencies and organizations, and County law and justice partners. Principles and practices of public sector organization and program operations; project management, including planning, scheduling, monitoring, and problem solving; methods and procedures of budget development and justification; application and interpretation of County, state and federal laws and regulations relevant to the program area; analysis and evaluation of policies, procedures, public information, and service delivery issues; local and state lawmaking processes; research methods and techniques; trends and practices within the specialized area; and personal computer applications and usage.

Ability to: Apply theory, principles and concepts to specific records, court services, and customer service management. Analyze unit operations and make recommendations when necessary. Effectively plan, direct, and delegate program components; assign, supervise and evaluate the work of subordinates; delegate responsibility and authority to carry out policy directives of the governing authority in an effective and timely manner; write clear and concise reports, memoranda, and letters; analyze problems, identify alternative solutions, project consequences of proposed actions, and formulate recommendations; utilize various PC applications at an advanced level; interpret and explain policies, procedures, laws, and regulations; establish and maintain effective working relationships with the public, other governmental jurisdictions, contractors, and other County staff.

Other Special Requirements: Some positions require a valid driver’s license and a successful criminal background check as required by law.

Selection Process
 

Application Review – Incomplete applications will not pass the review; attaching a resume or referring to a resume does not substitute for a completed application. Candidates will be evaluated based on the content of their applications and those deemed most qualified will be invited to participate in the remainder of the selection process.

Cover Letter (Pass/Fail) – In addition to the Clark County application, applicants must submit a cover letter detailing their experience in court management. Document mu