Administrative Coordinator, Business Development, Oncology R&D

Administrative Coordinator, Business Development, Oncology R&D

Location: Waltham, MA

Introduction to role

Do you have expertise in, and passion for administration? We are looking to recruit an Administrative Coordinator with energy and enthusiasm to learn and develop, with excellent communication skills and a proactive problem-solving approach.

Waltham is one of over 400 sites at AstraZeneca. AstraZeneca R&D Boston in Waltham is a vibrant scientific community. The diverse make-up of our scientific teams, as well as our co-location with bio-techs, results in a truly outstanding culture bursting with scientific innovation. As AstraZeneca continues to put patients at the forefront of our mission, we are excited for our move to Kendall Square/Cambridge in 2026. Find out more information here: Kendall Square Press Release

Accountabilities

In Strategy, Business Development & Alliances (SBDA), we are passionate about science and doing innovative deals with a focus on bringing value through our support for the R&D organization. Based in the US and UK, the Business Development (BD) Team is diversely skilled with high energy, ability, and standards. Our sole purpose is to enable our Business Development professionals to focus on evaluating and negotiating deals and have professional industry-leading high-quality interactions with senior leaders across AZ and external collaborators.

As an Administrative Coordinator, you will support the Oncology R&D Business Development & Licensing organization at AstraZeneca. The Business Development function is responsible for proactively scouting and transacting external innovation to augment AstraZeneca Oncology R&D. As a key team member, manage and set up complex meetings for senior partners across multiple time zones, often negotiating extremely challenging diary commitments for leadership team and Executive Team members.

Typical Duties and Responsibilities:

• Provide direct support to the VP, Head of Business Development and Head of Transactions and secondary support to the members of the BD team.
• Actively manage the VP, Head of Business Development calendar.
• Support overall team planning/calendarization of internal activities around key strategic BD partnering meetings and external conferences and speaking opportunities.
• Respond to complex requests on behalf of senior partners and customers and work autonomously with little or no day-to-day direction.
• Collation, distribution, and storage of meeting materials such as pre-reads & final slide decks ensuring consistency in document format, file naming conventions, and archives.
• Manage and maintain key confidential information in an appropriate manner.
• Work with key collaborators and cross-functional teams to ensure effective scheduling of meetings to support completion of high-value, strategic transactions in a timely manner, including senior AstraZeneca Leadership Team and often at last-minute.
• Congress tracking | co-ordination and registration across the BD team.
• Manage and create purchase orders.
• Arrange travel booking and complete expense reports.
• As a member of the administrative support community, provide back-up support and other assistance to other administrative staff, including training, and contribute actively to the on-going development and implementation of shared practices.
• Other ad hoc requests in accordance with business needs across SBDA.

Essential Skills/Experience

• 5 plus years of administration experience supporting high-level executives
• HS Diploma or GED required, Bachelor’s degree preferred
• Extensive experience in dealing with senior internal and external partners
• Experience in building successful collaborative relationships
• Ability to think critically, creatively and to anticipate and solve problems
• Flexibility to readily adapt to changing business needs or project-specific requirements
• Strong team player who can work collaboratively
• Proficient in oral and written English and excellent communication skills
• Experience working with culturally diverse teams in a global context

When we put unexpected teams in the same room, we unleash bold thinking with the power to inspire life-changing medicines. In-person working gives us the platform we need to connect, work at pace and challenge perceptions. That's why we work, on average, a minimum of three days per week from the office. But that doesn't mean we're not fle