Administrative Associate IV
Texas A&M University-Corpus ChristiAbout the role
Job Title
Administrative Associate IVAgency
Texas A&M University - Corpus ChristiDepartment
Recreational SportsProposed Minimum Salary
CommensurateJob Location
Corpus Christi, TexasJob Type
StaffJob Description
TAMU-CC is a dynamic university designated as both a Hispanic-Serving Institution (HSI) and Minority-Serving Institution (MSI) with approximately 11,000 students from 47 states and 54 foreign nations. We employ over 1,400 full-time and 2,000 part-time Islanders (including students/GAs). The University attracts highly talented faculty and staff and offers an array of undergraduate and graduate degrees, including doctoral programs. As a member of the Texas A&M University System, TAMU-CC benefits from a range of resources, increased visibility and influence, and opportunities to collaborate in mutually beneficial ways with peers across member institutions and associated agencies.
TAMU-CC’s beautiful campus is located on a 240-acre island on Corpus Christi Bay and was ranked #1 College by the Sea by Best College Reviews. Our natural setting is enhanced by its modern, attractive, and state-of-the-art classroom buildings and support facilities.
PURPOSE
This position is responsible for providing electronic bookkeeping, record keeping, and compliance for departmental records, including employment. Hires, supervises and trains student office assistants. Performs administrative duties for professional staff members, including assistance with electronic payroll. Serves as a Departmental I-9 processor, HR and Payroll Contact, a timekeeper. Enters approvals into Event Management Scheduling for all Recreation facilities. Other duties as assigned. Assists in student development and events planning.
DESCRIPTION
Functional Area 1: Administrative Support
Percent Effort: 50%
Maintain records, employment files, and departmental files.
Process I-9 and initial onboarding for all Departmental student employees
Oversee work study eligibility for student employees
Process alterations required in student workers profiles in Workday
Perform reception, secretarial, and support duties for the department, including support for 11 FTE’s
Enter scheduling information into Event Management System scheduling, create paper copies for posting weekly, and assist with updating web site.
Functional Area 2: Staff Supervision & Training
Percent Effort: 30%
Hire, train, supervise, and evaluate student receptionists.
Works on development and running of New Student Employee Orientation along with other professional staff members
Process alterations required in student workers profiles in Workday
Support student development efforts.
Functional Area 3: Record Keeping & Compliance
Percent Effort: 20%
Conduct bookkeeping duties (Financial Accounting and Management Information System (FAMIS), deposits, travel, purchase orders, bi-weekly electronic payroll), and sales processing including cash handling.
Reconciles p-card expenses and travel for the Recreational Sports Department
Works closely with Payroll, Financial Aid, and HR Department
Perform other duties as assigned
Ensure compliance for employment documentation and departmental files.
Serve as a departmental I-9 processor.
QUALIFICATIONS
High school diploma/GED
Four (4) years of related experience.
Additional education may be considered as a substitution for the minimum requirement. Associate degree and Two (2) years of related experience.
Knowledge of word processing, spreadsheet, and database applications.
Ability to multitask and work cooperatively with others.
Strong verbal and written communication skills.
Strong interpersonal and organizational skil
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