Clerical Assistant 2
Commonwealth of PennsylvaniaAbout the role
Posting number: N-2026-54958
Department: Executive Offices
Division: EX OB Bur of Plng & Mgmt
Job classification: Clerical Assistant 2
Posting type: NCS External
Categories: Office and Administrative Support
Summary
Apply today to join our team!
Examples of duties
This position focuses on clerical tasks that support scanning operations, mail distribution, and organized record management within the Operations Support Unit. The role ensures that key documents are prepared, imaged, filed, and handled in an accurate and timely manner. As a Clerical Assistant 2, you will perform the following duties:
Document Preparation: Prepare invoices and documents for scanning by removing staples, identifying duplex pages, and arranging header sheets
Scanner Operation: Operate high speed scanners, adjust software settings, and respond to error messages appropriately
Image Verification: Review scanned images to confirm proper indexing and legible quality using imaging software
Mail Processing: Collect and distribute office mail and prepare paperwork for UPS deliveries
Record Filing: File hard copy invoices by date and manage retention and purge schedules
General Support: Perform other related clerical duties as assigned
Work Schedule and Additional Information:
- Full-time employment, 37.5 hours per week.
- Work hours are 8:30am to 5:00pm, Monday-Friday, with a 1-hour lunch.
- Telework: You will not have the option to telework in this position.
- Salary: Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $36,831 (before taxes).
- You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.
Qualifications
QUALIFICATIONSMinimum Experience and Training Requirements:
- Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
- Graduation from high school; or
- An equivalent combination of experience and training.
Additional Requirements:
- Previous experience working with a scanner.
- Previous experience working with Microsoft office products.
- You must be able to perform essential job functions.
How to Apply:
- Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
- Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
- Failure to comply with the above application requirements may eliminate you from consideration for this position.
- All application materials and interview responses must reflect the applicant’s own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the
Apply for this role
Generate a tailored application kit with a matched cover letter, interview prep, and CV highlights — in under 60 seconds.
Apply Now →Generate Application KitFree account required — sign up in 30s