Coordinator-Administrative Executive

Schedule:
Monday to Friday, 8:00 AM – 4:30 PM (flexible start between 7:00 AM and 8:30 AM).
 

Position Summary:
This role provides high-level administrative and technical support to IU Health Medical leadership, requiring advanced proficiency in Microsoft Office Suite. The ideal candidate will be proactive, detail-oriented, and capable of managing complex tasks with minimal supervision.

Key Responsibilities:

• Provide comprehensive support to executive leadership.

• Manage complex calendars and schedules, coordinate meetings and events.

• Prepare detailed travel arrangements and process invoices and expense approvals.

• Handle inquiries and requests with professionalism and discretion.

• Maintain accurate office records, files, and resource data.

• Prepare reports, manage board documentation, and support budget oversight.

• Anticipate and address administrative and technical challenges proactively.

• Exercise sound independent judgment and adapt to the specific needs of leadership.

Qualifications:

• Bachelor’s degree or equivalent experience required.

• 5–7+ years of relevant administrative experience.

• Experience in a matrixed organization and complex work environments preferred.

• Proven experience supporting top-level executives and managing Board of Director materials.

• Strong proficiency in Microsoft Word, PowerPoint, and Excel.

• Demonstrated ability to analyze and interpret complex data and information.

• Indiana University Health has nearly 40,000 team members, including more than 3,600 physicians and 1,200 advanced practice providers, and we’re home to the largest nursing network in Indiana with more than 9,000 nursing team members at over 800 sites of care.
• IU Health is ranked No. 1 in Indiana by U.S. News & World Report, Riley Children's Health is ranked among the top children's hospitals in the country by U.S. News & World Report.
• A unique partnership with the Indiana University School of Medicine – one of the nation’s largest medical schools – gives patients access to groundbreaking research and innovative treatments, and it offers team members access to the latest science and the very best training – advancing healthcare for all.
• With 15 hospitals, including seven with Magnet designation and eight with Pathways to Excellence designation, our team members are leading the way through excellence.
• At Indiana University Health, your personal and professional growth is a top priority. You will have access to many diverse opportunities to learn and develop in meaningful ways that matter most to you, such as advanced clinical training, leadership development, promotion opportunities and cross training development.
• Indiana University Health is invested in the lives of Hoosiers, leading the transformation of healthcare to make Indiana one of the nation’s healthiest states.