Administrative Supervisor, Olive View-UCLA Medical Center

General Information

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Work Location: Sylmar, USA Onsite or Remote Fixed Hybrid Work Schedule Monday-Friday, 8:00am-5:00pm Posted Date 06/14/2024 Salary Range: $68800 - 141000 Annually Employment Type 2 - Staff: Career Duration Indefinite Job # 17251

Primary Duties and Responsibilities

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We are seeking a highly organized and detail-oriented individual to coordinate and support the operation, monitoring, development, and administration of the Medical School Affiliation Agreement between the County of Los Angeles and the University.

Key Responsibilities:

• Manage the Medical School Operating Agreement, currently valued at $33 million.
• Oversee daily operations and perform financial reconciliations of expenditures. Prepare financial and analytical reports as requested and provide annual expenditure reports to the Davide Geffen School of Medicine Dean’s Office-Fiscal Office.
• Responsible for all employment management for over 280+ faculty members and 120+ Resident Physicians at Olive View-UCLA Medical Center.
• Review and approve online transactions, including Transfer of Funds, Purchasing, Bruin Buy Plus, and SAP Concur.
• Provide UCPath training to Academic Personnel Coordinators. Supervise a team of 4 career and 5 limited staff members.

If you have strong administrative skills and are looking to contribute to a successful team, we encourage you to apply!

Salary offers are determined based on various factors including, but not limited to, qualifications, experience, and equity. The full annual salary range for this position is $68,800.00 - $141,000.00.

Job Qualifications

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Required:

• General understanding of the LAC/UCLA Medical School Operating Agreement
• Working knowledge of the University's On-line FS system,  TOF /PAN /UCPath/Travel Express/Cognos/QDB /Bruin Buy Plus/ NPEAR systems preferred.
• Skill in computing ratios, rates & percentages to prepare financial reports.
• Must be able to work outside of regular scheduled hours as needed.
• Working knowledge of University Accounting, Travel, Purchasing, Academic and Staff Payroll and personnel Policies and procedures preferred.
• Ability to interpret the Academic Personnel Manual,