Administrative Program Aide- San Bernardino

JOB TITLE: PROGRAM AIDE
DEPARTMENT: PROGRAM
STATUS: FULL-TIME

SALARY: $18.50 / hour

IMMEDIATE SUPERVISOR: CENTER ADMINISTRATOR

ABOUT THE ARC

The Salvation Army (TSA) Adult Rehabilitation Center (ARC) is a no-fee program to assist men & women in their journey to complete our rehabilitation program. We are grateful for the contributions our valued employees make toward the maintenance and effectiveness of the programs. The organization is indebted to and dependent on the diligence and devotion of its employees.

EMPLOYEE BENEFITS OFFERED

· Opportunity for career growth

· Paid time off

· Employee Discounts

· Medical, Dental, and Vision

· Retirement Plan

· AFLAC

· Employee Assistance Program (EAP)

QUALIFICATIONS:  

• Must have be a High school graduate or equivalent 

• Must hold a valid Driver's license, able to pass MVR report (required), able to show proof of insurance and have
access to a motor vehicle.

• Able to operate basic office machines including computer, photocopier, time clock, and telephone.

• Knowledge of Microsoft Office programs, MSWord, Excel, and Access with ability to learn additional software as appropriate.

• Ability to spell correctly and edit correspondence for correct grammar and usage of the English language.

• Ability to track on multiple tasks efficiently, completing each in a professional and timely fashion.

• Professional judgment and integrity in holding in confidence all information pertaining to beneficiaries, beneficiary families, and co-workers.

• Commitment to support and apply the philosophy and goals of The Salvation Army Adult Rehabilitation Center Program and the ARC Mission Statement.

• No evidence of existing chemical dependency.

• If in recovery, shall be free of and have had at least one year free of any chemical abuse or dependency.

• Must pass a background check, which will include Criminal History and Sex Offender Registry.

ESSENTIAL JOB DUTIES:  

1. Perform a variety of administrative tasks as directed by ARC Administrator including: typing, mailing and/or emailing correspondence; developing and maintaining contact and service provider/referral lists; creating agendas and keeping minutes for boards, councils, committees and other meetings; greeting visitors, beneficiaries, and staff courteously and directing them appropriately; answering telephone calls and taking messages for Rehabilitation Services staff; answering basic questions about Program; scheduling appointments for ARC Administrator; sorting and routing mail and other correspondence to appropriate personnel or beneficiaries.

2. Assist with processing new beneficiary applications. Assist Intake Coordinator by checking BITS and Megan’s Law, taking photos for badges, and administering drug tests for applicants of the same gender when necessary. Filling in when Intake Coordinator is out of the office.

3. Prepare and maintain all beneficiary files including regular update of computer database (BITS). Ensure security of beneficiary files and maintain a log of all files checked out for use by staff or interns.

4. Maintain Transitional Housing files and compile weekly reports.  

5. Process discharge summaries and forward data to appropriate agencies and/or individuals.

6. Operate and maintain office equipment in proper working order. Prepare work orders, supply orders, requests for service, etc. as needed or requested in a timely manner.

7. Maintain organizational chart and various manuals used by the Rehabilitation Services Department

8. Prepare and maintain lists for scheduled activities and personnel as needed including Gratuity Lists, Group Rosters, Counseling assignments and schedules, passes etc. as delegated and required.  

9. Assemble and prepare all necessary documents for Weekly Case Conference, prepare agenda for case conference, and prepare conference minutes. Attend and take minutes of all Case Conference and Rehabilitation Services Staff meetings. Attend other meetings as requested. Maintain up-to-date conference minutes.

10. Prepare all reports as required by the Administrator including monthly center stats if assigned.

11. Assist with program research projects as assigned.

12. Oversee front desk oper