ADMINISTRATIVE ASSISTANT I - 60074645

Requisition No: 851798 

Agency: Children and Families

Working Title: ADMINISTRATIVE ASSISTANT I - 60074645

 Pay Plan: Career Service

Position Number: 60074645 

Salary:  $45,000/Annually 

Posting Closing Date: 05/09/2025 

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THIS IS AN OPEN COMPETITIVE OPPURTUNITY

 THIS IS NOT A TELEWORK POSITION. CANDIDATE WILL BE REQUIRED TO WORK IN THE OFFICE. 

Department of Children and Families

Office of Community Services

This is a full-time position working 40 hours per week.

Regular business hours of operation are 8:00 AM to 5:00 PM EST, Monday - Friday.

 

This position performs a variety of complex office administrative support functions requiring independent judgment, research, collection of information/data, preparation, and maintenance of reports, and maintains the confidentiality of sensitive information.  Initiates special projects and provides guidance to the administration to ensure deadlines are met and or targets are achieved.  

 

• Administrative - Schedules and coordinates meetings for multiple Directors. Prepares correspondence, reports, memorandums, documents/records staff meeting minutes, and other materials for dissemination. Prepares, and submits travel requests and reimbursements through our Statewide Travel Management System. Prepares and submits required security forms to obtain systems access for staff within the administration as directed.
• Building Functions - Assists in coordinating with General Services, Information Technology, and or vendors as outlined in the Children and Families Operating Procedure (CFPO) 70-14.  Tracks and manages equipment contracts, completes change orders, and maintains meter readings, and maintains inventory of equipment and supplies.  Prepares and processes purchase requisitions and invoices through Florida Accounting Information Resource (FLAIR) and Ariba on Demand (AOD).   Assists with the safety coordination and emergency operations planning according to the Emergency Operations Plan.
• Personnel - Prepares and processes human resource actions as directed by the Directors in accordance with the State Personnel Rules and Department policies and operating procedures. Provides documents and other related material as it pertains to all human resource actions. Assists with the hiring process by advertising position vacancies and assembling the hiring packets. Assists with and tracks the scheduled performance evaluations within the Administration Unit and serves as a human resource liaison. Maintains employee working files for the Administration Unit.
• Reports - Develops and maintains tracking systems to ensure completion of assignments.  Compiles information and prepares reports for the Director’s review.
• Customer Service - Handles customer complaints and Department referrals/trackers; routes and or assigns to appropriate area for proper assistance, tracks, and follows up to ensure resolution.  Keeps management fully informed of activities, pertinent issues, upcoming events, and potential problems.
• Particip