Senior Administrative Assistant

Company

Federal Reserve Bank of St. Louis

We are looking for a Senior Administrative Assistant to provide primary administrative business support to senior leadership, managers, and staff of the Supervision, Credit, and Learning Division. You will exercise the highest levels of professionalism and tact in interactions with Federal Reserve System and District personnel, bank officials, and government representatives. You will report to a manager and work onsite in the St. Louis office.

Responsibilities

• Maintain calendars for officer(s): schedule appointments, avoid conflicts, provide transition time and improve productivity time.

• Make travel arrangements for officer(s) and staff; may organize off-site meetings and conference sessions including planning accommodations, travel, facilities, meals, and audiovisual/electronic equipment, videoconference or teleconference sessions.

• Develop PowerPoint or similar presentations using spreadsheets and database systems to enter information and create reports, graphs, compile information upon request; may help prepare status reports.

• Proofread and process letters and correspondence with external constituents.

• Coordinate tasks for the Supervision, Credit, and Learning Division including room reservations, maintaining attendance lists, visitor notifications, food requests and audiovisual equipment.

• Prepare and distribute materials for meetings; may develop agendas, take and transcribe meeting minutes, and distribute documents.

• Purchasing; ensure all invoices are on file, bills are charged to the correct account, appropriate documentation accompanies bills and that they are verified by management on time to reconcile the purchasing card.

• Schedule meetings and conference calls with all parties; work with individuals from the Supervision, Credit, and Learning Division to avoid conflicts in meeting times.

• Maintain sensitive office automated and paper file systems.

• Help with the new hire process to provide a smooth onboarding experience.

• Coordinate and help set up for different Bank or department sponsored activities.

Qualifications

• High school diploma or equivalent.

• 4 years' experience in executive level administrative and business support.

• Use tact in dealing with high-level officials and in solving administrative concerns.

• Considerable knowledge of executive office practices and protocols, and ability to excel at organizational processes.

• Proficient in Microsoft O365 Suite, SharePoint Online, audio/video conferencing (Teams, WebEx and Zoom), and other business applications.

• Considerable skill in: drafting correspondences and proofreading and correcting draft correspondences; create correspondence, forms and tables. Enter and extract data using spreadsheets and databases and managing personal time.

Total Rewards

Bring your passion and expertise, and we'll provide the opportunities to challenge you and propel your growth—along with multiple benefits and perks that support your health, wealth, and life.

Salary: 58,000 - 65,000

In addition to competitive compensation, we offer a comprehensive benefits package all brought together in a flexible work environment where you can find balance:

• Medical (4 options), Prescription, Dental (3 options), and Vision Insurance with no waiting period

• 401k/Thrift Plan with generous employer match

• Employer-funded Pension Plan

• Paid Vacation/Sick Time & Holidays

• Flexible Spending Accounts and Healthcare Spending Accounts

• Flexible Work Schedule available in most departments

• Life Insurance and Long Term Disability Insurance

• Tuition Reimbursement (undergraduate and graduate)

• Parental Leave

• Free onsite 24/7 Fitness Center including training classes, and locker room / shower facilities

• Onsite Cafeteria & Coffee Shop

• Additional Convenience Benefits, Discounts and More…

At the Federal Reserve Bank of St. Louis, we believe the Federal Reserve most effectively serves the American public by building a more diverse and inclusive economy. Our commitment to diversity and inclusion, at all levels of the organization, has been one of our core values for many years and remains strong as we continue enhancing our efforts. Learn more about Bank’s culture.

The Federal Reserve Bank of St Louis is an Equal Opportunity Employer.

This position requires access to confidential s