Sr. Associate Administrative Services (Hybrid)

Job Description

Position Description:

Senior Associate. Administrative 

The Senior Administrative, Clinical Research Oncology – Late Stage will be required to perform primary activities including but not limited to the following:

• Coordination and performance of general administrative assistant/clerical duties and managing multiple tasks while understanding the project principles and technical skills related to own work assignments - work priorities and activities are reviewed with little supervision.

• Prepare, process, and reconcile expense reports and disbursement vouchers, as needed.

• Monitor email and correspondence to keep apprised of current issues and situations, responding as appropriate, and providing reminders to supervisor for the many document reviews that required.

• Coordinates executive communications, including taking calls, responding to emails and interfacing with internal/external global stakeholders.

• Manages the scheduling and prioritization of meetings and appointments.

• Arranges, coordinates and schedules complex, multi-segment global travel and related departmental meetings.

• Produces/completes various work assignments requiring advanced analytical ability, independent judgment, creativity and problem-solving skills.

• Upholds a strict level of confidentiality.

• Leads by example in developing and sustaining a high level of level of professionalism/cooperation among administrative colleagues within the operating unit/across the division. 

• Coordinate and/or lead special projects/assignments within the department.

Position Qualifications:

Education Minimum Requirement:  

• High School Diploma

Required Experience and Skills:

• Minimum of (5) years Administrative experience supporting Executive Level Leaders

• Advanced computer skills using (MS Outlook, Word, Excel, Power Point) and operation of our Company's internal systems

• Proficient in collaboration and delegation of duties 

• Strong organizational, project management and problem-solving skills.  

• Must be willing and able to manage multiple tasks and projects to lead the day-to-day operations of the office including the ability to make decisions and be responsive to all types of issues affecting the department

• Exceptional business (written and verbal) communication skills with friendly, collaborative professional demeanor.

• Demonstrated experience managing, scheduling and coordinating complex, multi-segment domestic and international travel that is often revised with little lead time.

• SAP experience processing Expense Reports, Purchase Orders, Payment Requests.

• Demonstrated ability to manage, prioritize and follow through on large number of simultaneous assignments, meeting deadlines for all deliverables.

• Strong meeting/event planning and coordination experience

• Extraordinary attention to detail and the ability to exercise initiative, flexibility, tact and independent judgement. 

• Demonstrated ability to effectively interact and communicate with our Company executives and internal/external clients both onsite and remotely to maintain workflow.

• Ability to work quickly, often times working under pressure while still maintaining composure and the professionalism required of an Executive Assistant

Preferred Experience and Skills:

• Strong working knowledge of our Company and familiarity with the various divisions and functions.

• Knowledge of HR Reporting tools, policies and procedures

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