Department:

SOM Wichita Internal Medicine (IM)

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Internal Medicine - GME Staff

Position Title:

Internal Medicine / Pediatrics Residency Administrator

Job Family Group:

Professional Staff

Job Description Summary:

The Internal Medicine/Pediatrics (Med/Peds) Residency Program is a dual specialty training program that combines both Internal Medicine and Pediatrics. The Med/Peds Residency Coordinator is responsible for the daily administrative activities of the residency program. This position provides direct support to the program directors, resident physicians, and faculty. The coordinator will work in close collaboration with the respective internal medicine and pediatrics residency coordinators to meet the required accreditation standards. In addition, the coordinator serves as a liaison between the Wesley Medical Center Graduate Medical Education office and the Internal Medicine Department.

This position is located at Wesley Medical Center.

Job Description:

Required Qualifications

Education:

• Bachelor’s degree

Work Experience:

• 3 years administrative support

Skills:

• Proficient in Microsoft Word and Excel

Preferred Qualifications

Work Experience:

• Experience in an academic and/or healthcare setting

• Knowledge of graduate medical education programs and related accrediting agencies

Skills:

• Ability to independently set goals, organize data, and make decisions.

• Demonstrated success and experience with tasks that require a high degree of detail and accuracy.

Certification:

• Training Administrators of Graduate Medical Education (TAGME)

 

Job Duties

Residency Program Administrative Support - 50%

• Provide general administrative support to the program directors, residents, and faculty.

• Coordinate residency meetings.

• Prepare/distribute materials for conferences and lectures.

• Prepare intern orientation handouts, create information packets, scheduling of orientation activities.

• Coordinate residency recruitment logistics.

• Ensure timely tracking and data entry for schedules, procedures, evaluations, attendance, leave, duty hours and other requested reports.

• Assist the Internal Medicine and Pediatrics coordinators with their respective residency graduation planning.

• Sort incoming and interoffice mail and distribute to faculty, staff, and department.

• Manage, monitor, and communicate budget and cost information for items related to the residency and fellowship program to the department director and program directors.

• Manage resident/fellow six-month and end of year reviews with program directors and associate program directors.

• Supervision of residency training records for current and former residents to be used for residency verification requests.

• Work with the respective Internal Medicine and Pediatrics residency coordinators to develop Med/Peds rotation schedules ensuring compliance with ACGME requirements.

• Maintain appropriate information on department website to professionally represent the program and provide accurate information to applicants.

Program Accreditation – 30%

• Facilitate ACGME-related communications, including site visits, compliance, and required institutional responses in coordination with program director.

• Ensure all documentation to the ACGME reported on the accreditation data system is accurate and up to date to maintain accreditation and safeguard that missing or incorrect data does not prompt a site visit.

• Stay up to date on all regulatory standards and ACGME requirements.

• Compile and submit reports to regulatory agencies as required confirming training standards are being met.

Residency Liaison – 20%

• Serve as a liaison between the Internal Medicine Department and the Wesle