Senior Executive Administrator

Office of the Executive Vice President for Finance & Administration

Be the force behind strategic leadership.

Are you a highly organized, detail-oriented professional who thrives in fast-paced, high-stakes environments? Do you anticipate needs before they arise and take pride in enabling senior leaders to operate at their best? If so, this is an opportunity to play a critical role at the center of institutional leadership.

We are seeking a Senior Executive Administrator to provide high-impact support to the Executive Vice President for Finance and Administration (EVPFA) and the Chief Investment Officer. In this highly visible, part-time role , you will be a trusted partner—ensuring seamless operations, driving efficiency, and enabling strategic decision-making at the highest levels.

The hiring range for this position is $44.2k - $47.5k.

Why This Role Matters

This is more than administrative support. You will:

• Enable executive leaders to focus on strategic and fiduciary priorities

• Serve as a central hub of communication and coordination across the university and external partners

• Bring structure, clarity, and precision to complex workflows and high-level operations

Your work will directly contribute to the effectiveness of leadership and the success of key institutional initiatives.

What You Will Do

Drive Executive Effectiveness

• Manage complex calendars, travel, and priorities with precision and foresight

• Ensure leaders are fully prepared with briefings, materials, and logistics

• Anticipate needs and proactively solve problems before they arise

Be a Trusted Point of Contact

• Interface with senior leaders, faculty, trustees, and external partners

• Triage and manage inquiries with sound judgment and professionalism

• Draft high-level communications aligned with institutional priorities

Ensure Operational Excellence

• Oversee daily office operations with accuracy and consistency

• Support budgeting, documentation, and administrative systems

• Maintain organized records and ensure smooth coordination across teams

Support High-Level Meetings & Governance

• Coordinate meetings, agendas, and materials for executive and board-level discussions

• Capture key decisions and follow up on action items

• Manage logistics for internal and external engagements

Contribute to Projects & Process Improvement

• Support special initiatives and cross-functional efforts

• Identify opportunities to streamline workflows and improve efficiency

• Ensure deliverables are timely, accurate, and impactful

What You Bring

• Bachelor’s degree (or equivalent experience) with 5–8+ years of executive-level administrative support

• Experience supporting senior leaders (SVP level or above preferred)

• Exceptional organizational and prioritization skills

• Strong judgment and ability to handle confidential information with discretion

• Clear, professional communication skills

• A proactive, service-oriented mindset with high attention to detail

Work Arrangement

• 50% FTE (part-time)

• Schedule is open for conversation

• Office-based environment

Why Join Us

This is a unique opportunity to:

• Work closely with senior leadership on high-impact initiatives

• Build deep visibility across the organization

• Contribute meaningfully while maintaining part-time flexibility

Ready to make an impact behind the scenes—where it matters most? Apply today.

Pay Range Disclosure

The University's pay ranges represent a good faith estimate of what Brandeis reasonably expects to pay for a position at the time of posting. The pay offered to a selected candidate du