Associate Director, Advancement Events

Woodruff Arts Center employees play an integral role in creating and supporting great art and education initiatives at the nation’s third largest arts center. Comprised of three Art Partners—Alliance Theatre, Atlanta Symphony Orchestra and High Museum of Art—there’s a role for everyone at The Woodruff.

Reports to:

Senior Vice President of Advancement, Corporate Relations

FLSA:

United States of America (Exempt)

Employment Status:

Regular/Full time

The Associate Director is responsible for developing and executing engagement and stewardship events for the Woodruff Arts Center’s Central Advancement Office and the Office of the CEO. In addition, this position collaborates with the Central Events team on Corporate Partner rental events. The Associate Director also provides support to the Chief Development Officer on other departmental responsibilities. 

 

Primary Duties: 

Serve as event lead and manager of the Arts Center’s Corporate events. 

Support the Office of the President & CEO with events as needed. 

Oversee PNC Place and collaborate with the Central Events team on scheduling, event execution, and partner needs. 

Collaborate across campus, including with Art Partners, Central Events, senior leadership, and catering partners. 

Assist corporate partners with rental events and coordinate logistics as needed. 

Develop, manage, and execute a comprehensive stewardship calendar for centralized corporate accounts. 

Keep detailed budget and expense tracking for all events. 

Work with outside vendors as needed to support events and stewardship activations.  

Manage RSVPs and all related ticketing needs for corporate partners and donor events. 

Track, update, and maintain accurate donor contact records for corporate partners and other key donors as assigned by the Chief Development Officer 

Maintain comprehensive and accurate event records and documentation. 

Coordinate the execution of corporate donor benefits in partnership with Relationship Managers. 

Provide professional assistance and interaction with donors when appropriate. 

Facilitate the collaboration and coordination of corporate donor benefit execution. 

Attend internal and external meetings, special events, and community events as required 

 

Require Experience: 

Candidates must have a minimum of 5-7 years of experience event planning, administration, or donor relations preferably