Sr. Administrative Assistant

Hiring near our US Centers of Excellence in:

Irving, TX

Stamford, CT

Gartner offers a hybrid, flexible environment, with remote work  that allows associates great flexibility to work from home, and opportunities to connect with colleagues for moments that matter on-site. Candidates that apply should be located within a reasonable proximity to one of Gartner’s Centers of Excellence office locations.

About Gartner IT:
 

Join a world-class team of skilled engineers who build creative digital solutions to support our colleagues and clients.  We make a broad organizational impact by delivering cutting-edge technology solutions that power Gartner.  Gartner IT values its culture of nonstop innovation, an outcome-driven approach to success, and the notion that great ideas can come from anyone on the team. 

About this role:

We're looking for a proactive and detail-oriented Senior Administrative Assistant to support 2 Technology Executive leaders and their teams, as capacity allows.  You will be an assistant to senior leadership and will coordinate with stakeholders across geographies. You will bring an energetic approach to organization and forward-thinking support.  You will demonstrate a growth mindset and the ability to partner with a wide variety of stakeholders at various levels, in a demanding and fast-moving environment. You desire to learn and understand the organization’s high-level objectives and stakeholder ecosystem, and to work in lock-step with the team to improve our organizational efficiency and impact.

What you'll do:

Scheduling & calendar management:

• Extensive calendar management including prioritizing and scheduling meeting requests, conference calls and continuously updating schedule as needed to accommodate changes.  
• Proactively scan for upcoming meetings to prepare, flag issues, make changes and align needed resources well in advance.

Meeting Support

• Plan and execute physical and virtual meetings, domestic and international, including agenda planning and communication, facilities and food arrangements, and collaboration software.
• Arrange accommodations, transportation, meals, and activities for offsite meetings.
• Maintain an active agenda list across all meetings, identifying setback schedules for preparation.
• Capture meeting minutes, conclusions, action items, owners, and deliverable timeframes.

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Staff Routines and Culture

• Take ownership of staff meetings, coordinating agenda items with senior leadership and the team, facilitating team meetings, capturing notes and action items and tracking/following up.
• Take ownership of select team routines to promote and foster a cohesive team culture. This may include team recognition, accomplishments, select communications and/or planning.
• Maintain select team knowledge assets such as shared calendars, documentation, libraries and/or wiki/SP sites.

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Travel:

• Create and manage detailed extensive domestic and international travel itineraries. 
• Tightly manage air and ground transportation, transfers, hotel itineraries, external and internal meetings during travel.
• Process T&E submissions.

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Additional:

• Assist with event coordination, registration, 1:1 scheduling, and daily meeting scheduling.
• Liaise with internal staff at all levels.
• Coordinate project-based work and support internal stakeholders with global responsibilities.

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What you’ll need:

• At least 5+ years’ experience demonstrating proficiency in a similar role to exhibit organizational and planning skills, judgment and decision-making ability, initiative, adaptability and attention to detail and accuracy
• Proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite, PowerPoint, and Outlook
• Possess excellent verbal and written communication skills.
• Be a self-starter who can anticipate needs and fulfill them in a proactive manner.
• Be a team player and be prepared to be flexible in the role.
• Have the experience, maturity, and ability to prioritize and manage his/her workload in order to meet deadlines; must be proficient in multitasking.
• Display good judgment and problem-solving skills.

Who you are:

• You love problem-solving and are excited about working with senior leadership to engage in data-driven discussions.
• You are proactive in multi-tasking and in managing the work calendars of senior leadership.
• You are a professional communicator, who is detailed, agile and resourceful.
• You are inquisitive and have a desire to understand the business you support.

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What you will get: