Arizona Department of Education

The Arizona Department of Education is a service organization committed to raising academic outcomes and empowering parents.

Early Childhood Special Education, Program Project Specialist II

Job Location:

Exceptional Student Services/Early Childhood Special Education Section
Phoenix Location 

Posting Details:

Salary: $49,000 - $55,000 

Grade: 19

Closing Date: 08/24/25

Job Summary:

• The Program Project Specialist II will play a vital role in the successful implementation and scaling of the Pyramid Model by coordinating statewide training and coaching activities, including scheduling, registration, and communication with participants, assisting in the development of implementation plans with program sites, ensuring alignment with state goals and timelines.
• Occasional in-state travel may be required for this position.

The Arizona Department of Education currently utilizes a hybrid work environment, with up to two days of remote work (contingent upon business needs). Candidates should apply with an ability and willingness to work in-office up to five days per week as business needs necessitate.

Job Duties:

• Design, develop, modify, and/or implement program projects; monitor and evaluate the procedures of program projects for efficiency and effectiveness
• Report on the progress of projects
• Projects to include state required general supervision efforts, professional development, conference planning/coordination, event management, grants, training events and initiatives
• Preparation of notices, guidance, memos, operating procedures, plans, reports, and manuals
• Assist in the preparation of responses, proposals, reports, grant applications, preparation of technical assistance documents
• Formats materials for accessibility
• Update, modify, create materials for public use on the Internet.
• Coordinate services for meetings, and technical assistance visits with and among state agencies, unit staff and local school district programs
• Provide assistance with travel arrangements for the director and staff
• Process invoices from contractors
• Maintains and monitors databases of referrals of students transitioning from early intervention to preschool
• Provide information, general direction, technical guidance and administrative assistance via e-mail, phone calls, letters and representation at meetings for the unit, with state agencies, community organizations and the general public
• Coordinate collaborations and build relationships with varying Early Childhood Education stakeholders
• Updates operating procedures, plans and manuals

Knowledge, Skills & Abilities (KSAs):

Knowledge in:
• Extensive knowledge of database management
• Project management tools and strategies
• Effective strategies for administrative support
• Excellent knowledge of English grammar and punctuation
• Applicants must have a valid Arizona Fingerprint Clearance Card or the ability to obtain one prior to employment start date.

Skills in:
• Using software programs to write reports, emails, create presentations, analyze data, and track initiatives
• Efficiently manage multiple tasks
• Attention to detail, including editing documents
• Strong interpersonal skills
• Reviews and evaluates program activities and projects analytically and to identify effectiveness and suggest improvements
• Extensive knowledge of technology including Microsoft Excel, Word, PowerPoint, Outlook, and Publisher, database management.

Ability to:
• Prioritize goals
• Synthesize data
• Establish and maintain effective working relationships
• Work in collaboration with a variety of personalities, other agency personnel and the general public
• Professionally greeting staff and visitors create a welcoming and friendly atmosphere of customer service within the office environment, on virtual calls and meetings with other ADE units, state agencies and the public
• Work independently and demonstrate initiative and creativity
• Organize, advertise, and support statewide training, and monitor attendance

Selective Preference(s):

Preference will be given to those applicants with:
• Experience or background in Early Childhood Special Education or Early Childhood Education
• Web publishing experience and other publishing software.
• Associate degree or bachelor’s