Event and Communications Coordinator- Pediatrics (Reach Out & Read KC)

Department:

SOM KC Pediatrics (PEDS)

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Reach Out & Read KC

Position Title:

Event and Communications Coordinator- Pediatrics (Reach Out & Read KC)

Job Family Group:

Professional Staff

Job Description Summary:

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Since 1997, Read Out and Read Kansas City (ROR-KC) has been providing critical early literacy services to at risk children, ages birth to five, at partnering healthcare clinics throughout the Kansas City metropolitan area. ROR-KC, the only medically-based early literacy program in Kansas City, makes literacy promotion a standard part of pediatric care so children grow up with access to books, engaged parents, and enter school ready to learn. Our offices are located on the KU Medical Center campus in the support services building with a small team and regular volunteers.

The Event and Communications Coordinator will support Reach Out and Read Kansas City’s fundraising event planning efforts, communication and marketing efforts and lead the volunteer program (recruiting, onboarding, placing and recognizing volunteers), all of which are critical to our ability to positively impact the community. This will include the planning of two signature events, a few related smaller events and being the liaison for event sponsors. Creating content and managing our social media, website and blog, producing a monthly e-newsletter and coordinating volunteers. The Events and Communication Coordinator will be responsible for creating content and managing our social media accounts, e-newsletters, monitoring and updating the website and main email account and working with the Executive Director for email dissemination of appeal letters. This employee will report to the Executive Director.

Job Description:

Job Duties Outlined

Event Planning and Fundraising

• Responsible for coordinating, fundraising and growing signature events annually.

• Coordinating smaller fundraising campaigns and events, i.e., Giving Tuesday, One Day, One KU, restaurant percentage nights.

• Serve as a communication liaison between ROR-KC and media outlets.

• Recruit and coordinate event committee members/volunteers to assist in planning and executing events. * Committee meetings will take place when it is most convenient for most of the volunteers.

• Connect with event sponsors. Maintain and grow positive relationships with event sponsors.

Manage Marketing and Communications

• Become familiar with ROR-KC’s style guide to ensure branding, voice, and the mission are present and consistent across all materials.

• Create content for social media accounts, including Facebook, Twitter, Instagram, and LinkedIn, as well as maintain the ROR-KC blog and website (blogs, posts, videos, create events, etc.)

• Maintain Communications Plan, including;

  • Create content for social media accounts (Facebook, YouTube, Twitter, Instagram, and LinkedIn)

  • Maintain/update the ROR-KC website regularly (posts, videos, event pages).

  • Content and design of e-newsletter.

  • Assist the board marketing committee with marketing efforts.

  • Schedule meetings and/or interviews with participating families, medical professionals, or volunteers as necessary to develop content.

• Plan and execute the annual parent survey from dissemination to evaluation.

Volunteer Coordination

• Welcome volunteers by email in a timely manner once an inquiry is made to ROR-KC.

• Schedule, train, and place new volunteers.

• Coordinate a volunteer appreciation event annually, in April.

• Communicate volunteer interest and needs with ROR-KC staff to find appropriate volunteer opportunities.

• Enter and maintain volunteer information in database.

• Track and report volunteer information for program-related and grant purposes.

  

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. It is only a summary of the typical functions of the job, not an exhaustive list of all possible job responsibilities, tasks, duties, and assignments. Furthermore, job duties, responsibilities and activities may change at any time with or without notice.

Required Qualifications

Work Experience:

• Four (4) years of relevant experience. Education may be substituted for experience on a year for year basis. 

• One (1) year of professional experience in event planning, social media management, public relations, marketing or a writing field.