Administrative Coordinator, Wharton MBA Program Office

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The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

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The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Administrative Coordinator, Wharton MBA Program Office

Job Profile Title

Administrative Coordinator

Job Description Summary

Wharton School Overview
Founded in 1881 as the world’s first collegiate business school, the Wharton School of the University of Pennsylvania is shaping the future of business by incubating ideas, driving insights, and creating leaders who change the world. With campuses in both Philadelphia and San Francisco, Wharton has over 850 staff, a faculty population of more than 235 renowned professors, and 5,000 undergraduate, MBA, executive MBA, and doctoral students. Each year 13,000 professionals from around the world advance their careers through Wharton Executive Education’s individual, company-customized, and online programs. More than 104,000 Wharton alumni form a powerful global network of leaders who transform business every day. Wharton is home to a dynamic community of staff, bringing a wide range of skills, experiences, and perspectives. To learn more, visit www.wharton.upenn.edu.

Reporting to the Senior Director of Strategic Initiatives and Communications in the MBA Program office, the Administrative Coordinator serves as a key support staff member to the Vice Deans, Deputy Vice Dean, Senior Director and Senior Associate Director of MBA Co-Curricular programs.

Job Description

Responsibilities:

Reporting to the Senior Director of Strategic Initiatives and Communications in the MBA Program office, the Administrative Coordinator serves as a key support staff member to the Vice Deans, Deputy Vice Dean, Senior Director and Senior Associate Director of MBA Co-Curricular programs. S/he responsible for providing administrative and logistical support for all Global Co-Curricular Programs, including International Exchange, which entails spearheading all incoming communications to/from exchange students, enrolling them in technological platforms needed to participate in the MBA curriculum, and planning the in person orientation sessions.  Additionally, this role will also assist the Global Immersion Program by supporting the application process in TerraDotta, making program development recommendations, as well as seeking and negotiating contracts with international vendors. 

Another key aspect of the Administrative Coordinator role is to serve as one of two key event planning leads within the Office of the Vice Dean for the MBA Program.  The coordinator is responsible for venue research, reservation and onsite management related to the Academic Honors Reception, Student Leadership Reception, the MBA Program holiday party, Divisional Staff Meetings and Impact Community events.  S/he is also tasked with all vendor outreach and communications related to catering, audio visual, swag, and other event related items. 

Additional day-to-day responsibilities include acting as the firs